HR & Compliance Coordinator – US Staffing Operations

Job Title: HR & Compliance Coordinator – US Staffing Operations

Location: Pune (onsite)

Experience: 1-3 Years

Timing: 7pm - 4am (Monday - Friday)

Key Responsibilities:

• Onboarding & Offboarding Support:

• Assist in the end-to-end onboarding and offboarding of US-based employees and contractors. Ensure completion of documentation, background checks, system access, and exit formalities in a timely and compliant manner.

• Background Verification Coordination:

• Work closely with background verification vendors and internal teams to ensure all screenings are completed accurately and within timelines.

• Compliance Documentation:

• Maintain accurate and up-to-date employee records. Ensure all compliance-related documents (e.g., I-9, E-Verify, client-specific forms) are completed and stored per organizational and legal standards.

• MSP & Client Portal Management:

• Navigate and maintain documentation via various MSP portals (e.g., Fieldglass, Beeline), ensuring timely submission and status tracking of onboarding and compliance workflows.

• SOP & Process Documentation:

• Support the development and maintenance of standard operating procedures (SOPs) for key HR, onboarding, and compliance workflows.

• Federal & Client-Specific Compliance:

• Apply understanding of US federal employment regulations and client-specific guidelines to ensure process adherence across onboarding and documentation.

• Asset Return Tracking:

• Maintain trackers and coordinate return confirmations for client-issued equipment and assets as part of the offboarding process.

• Client & Vendor Coordination:

• Act as a point of contact for day-to-day communication with clients, vendors, and candidates regarding compliance, onboarding status, and documentation queries.

• Audit Readiness Support:

• Prepare and organize compliance records and documentation to support internal and client audits.

Requirements:

• 1–3 years of experience in

  US Staffing Operations, HR Coordination, or Compliance Support

• Hands-on experience with

  MSP portals

  (e.g., Beeline, Fieldglass, Coupa) is

  required

• Working knowledge of

  US federal employment regulations

  (I-9, E-Verify, contractor compliance, etc.)
• Experience preparing and maintaining

  SOPs or process documentation

• Familiarity with

  background check portals

  and onboarding processes
• Strong written and verbal communication skills
• Proficiency in

  Microsoft Excel

  ,

  Word

  , and document tracking tools
• Highly

  organized

  ,

  detail-oriented

  ,

  process-driven

  , and a quick learner