General Buyer

Purpose of the Position :

• Preparation of relevant data and information for decision making.

• Represent General Purchasing for the specific items, wherever necessary.

• Support and prepare status reports for Department head.

• Ensure accurate information in all reports and communications.

• Optimize information systems and processes with other business units.

Authority:

• Create purchase orders in KSRM and SAP.

• Release of direct sourcing topics below 100.000 EUR in Globe after necessary approvals from HOD General Purchase.

Work Profile

• This profile will work as a Buyer for General Procurement items ( Other than Car Parts Buying)

• Would be responsible for buying the products / services at the most competitive prices for the organization.

• Would be responsible for developing the new supplier base to achieve the desired quality and best price.

• Would be responsible for understanding the requirements from the User Department and releasing the Contracts / Purchase Orders within the defined timelines.

• Would be responsible for making A Class Presentations and presenting to various forums Sourcing Committees, Management Update Meetings etc.

• Liaison between the supplier and the user department in case of any escalations

Skills Required:

Technical Skill:

• Knowledge of purchasing processes

• Knowledge of manufacturing processes / Commodities.

• Knowledge for various commercial - legal terms and their implication.

• Cost estimates of various commodities and equipment.

• Negotiation skills

• Problem Solving skills

• Entrepreneurship

Behavioral skill:

• Good communication skills to coordinate with all levels of the organization, suppliers, financial partners & interested parties.

• Excellent presentation skill to prepare self-explanatory drafts, presentation to the pre - meeting/CSC for approvals.

• Assertive and positive attitude

• Quality consciousness

• Self - motivated and initiative

• Dependability

• Economic awareness

• Willingness to Learn

Critical Skills:

• Handling conflicts

• Handling complexities

• Ability to respond positively to criticism

Key Responsibilities and Tasks:

• Acheive savings targets and KPIs established by VW India Management and VW group board as applicable .

• Coordinate and work with various brands for the effective planning and excecution of purchasing activities.

• Preparation and monitoring of daily /weekly/strategic activities independently and along with respective head.

• Timely approval of Bidders , List , send RFQ ,receive quotations , organize technical approvals and shopping cart .

• Get the new suppliers registered into B2B system , KSRM &SAP ( Documentation ,follow -up etc ).

• Prepare price comparisions , benchmarking and plan the price negotiation(internal review , benchmarking ,strategy etc )

• Prepare and conduct price negotiations with the suppliers .

• Support the cost saving initiatives- Localization , alternative sourcing etc .

• Preparation and participation in local pre meeting (ISC), Pre meeting (WOB), Corporate sourcing committee (CSC) meetings and other decision making forums .

• Approval of relevant topics from respective head and globe ( as per the approved limits )

• Prepare purchase orders in KSRM and SAP and take necessary approvals .Accordingly send to the suppliers .

• Handle purchase order change management .

• Liasioning with users , finance , etc for Supplier related issues .

• Adherence to the VW India and /or VW Group processes and procedures (when applicable )

• Timely escalation of the issues ( if any ) to the respective head .