Executive Assistant (**ON Contract**)

Job Description

Position Name: Administrative Assistant to Chief Audit Executive (ON CONTRCT) Department: Internal Audit India Reporting Position: Vice President Internal Audit Qualification: Graduate / Post Graduate Years of Experience: Working experience in an administrative / equivalent role for at least one year Location: Pune Purpose of the Position : The main purpose of the position is to: Assist the VP Internal Audit in all administrative activities, such as office and calendar management, approval of travel expenses, monthly expenses settlement, hotel and flight reservations, etc. Assist the VP Internal Audit the administrative and organizational activities related to the audit process, such as the audit announcement, the publication of the final report, the documentation of the audit actions and recommendations in REIS/RIAS after audit completion, and the support with the corresponding follow-up Authority: Maintenance of the REIS/RIAS system Managing all travel bookings for CAE Skills Required: Technical Skills: Knowledge of Outlook Knowledge of REIS/RIAS Knowledge of MS Office Company guidelines Internal Audit Behavioral Skills : Communication skills Time management Cooperation Critical Skills: Multi-tasking Key Responsibilities &Tasks: Documentation in RIAS: 2. Uploading follow ups in REIS/RIAS 2. Reminder to pending documents in REIS/RIAS 3. Distribution of audit reports to statutory auditors 4. Share communication through emails with Brands 5. Upload potential audits in REIS/RIAS Assistance to Vice President Internal Audit 1. Support Vice President Internal Audit for Travel Expense settlement 2. Provide support to Vice President Internal Audit for expense settlement 3. Maintain the calendar of Vice President Internal Audit 4. Hotel and flight booking for Vice President Internal Audit Assistance towards the team 1. Stationary stock maintenance of Internal Audit team 2. Support in scheduling departmental meetings on a monthly basis and maintenance of minutes of meetings (MOM) 3. Training coordinator of Internal Audit department 4. Support related to the audit process 5. Maintenance of mobile bill details and submitting personal call cost information to HR 6. Organization of annual Internal Audit workshop and arrangement for the same Common responsibility 1. Scheduling meetings & Video Conference for Internval Audit Team 2. Raising shopping cart for Internal Audit team 3. Ensure Internal Audit rooms are properly maintained regarding 5S