Front Office Executive

Roles & Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.
• Notify company personnel of visitor arrival.
• Maintain security and telecommunications systems.
• Provide visitors with an appropriate answer for all their inquiries.
• The answer, screen, and forward incoming phone calls as necessary.
• Maintain employee and department directories.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain security by following procedures; monitoring logbooks, and issuing visitor badges.
• Operate telecommunication systems by following the manufacturers instructions for house phone and console operation.
• Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Coordinating & monitoring with House Keeping in keeping the office in and around the area clean.
• Coordinating all the office vendors like Tea/Coffee, HK, Security etc.
• Maintaining Dcs, vendor invoice & office stock invoices etc.
• Coordinating with HR on interviews, onboarding, employee documents filing etc.
• Contribute to team effort by accomplishing related results as needed.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material.
• Order front office supplies, House Keeping supplies and keep the inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing etc...

Preferred Candidate Profile:

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional attitude and appearance.
• Good written, verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Experience with administrative and clerical procedures.
• Hands-on experience with office equipment such as fax machines and printers.
• Multitasking and time-management skills, with the ability to prioritize tasks.

How To Apply: