Front Desk Executive cum Administration

Job Title: Front Desk Executive cum Administration

Location: [Hyderabad]
Experience: 1–4 years (preferred in front desk/admin roles)
Employment Type: Full-time

Key Responsibilities:

Front Desk Management:

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage incoming calls, emails, and correspondence efficiently.
• Maintain visitor logbooks and issue visitor passes.
• Handle couriers, parcels, and deliveries.

Administration Support:

• Manage office supplies, stationery, and pantry stock.
• Coordinate with vendors for housekeeping, security, and facility services.
• Support in scheduling meetings, interviews, and events.
• Ensure smooth day-to-day office operations.

Office Infrastructure & Facility Management:

• Handle Annual Maintenance Contracts (AMC) for office equipment (printers, ACs, UPS, IT hardware, etc.).
• Liaise with vendors for preventive maintenance and timely repairs.
• Monitor service agreements for utilities, pest control
• Track asset inventory, procurement.
• Coordinate with IT/Admin team for infrastructure-related requirements.

Compliance & Statutory Responsibilities:

• Monitor fire safety compliance (fire extinguishers, emergency exits, mock drills).
• Oversee electricity, water, internet, and telephone bill payments.

Other Tasks:

• Support in travel bookings, hotel reservations, and logistics arrangements.
• Ensure a professional and welcoming office environment.
• Prepare and issue new joinee kits (ID card, access cards, stationery, IT assets, etc.).
• Coordinate with HR and IT for smooth onboarding of employees.
• Maintain updated records of employee ID cards, access controls, and seating allocation.

Key Skills & Competencies:

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Vendor management & negotiation skills.
• Knowledge of facility management and basic compliance requirements.
• Good problem-solving and coordination skills.
• Pleasant personality with customer service orientation.

Qualification:

• Graduate in any discipline
• Prior experience in front office, administration, or facility management roles is desirable.

Job Type: Full-time

Pay: ₹250,000.00 - ₹300,000.00 per year

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Experience:

• Admin: 3 years (Required)

Work Location: In person

Application Deadline: 21/09/2025