Finance Manager

RV University a leading private university

Position : Finance Manager

Primary tasks:

• Student Fee Management
• Fee Structure Management
• Management of Fee Defaulters
• Kotak Bank Fee Collection Link Management
• Demand Creation & Management for Fee Collection
• MIS reports for Management
• Reconciliation of Bank Accounts
• Reconciling and updating Students with SLCM to SAP
• New Admission Related Works
• FICA-Related SAP Entries
• Scholarships
• Student / Parent Support related works
• Managing withdrawal of Students
• Management of Refund of Student Fees

Key Responsibilities

Student Fee Management

• Managing and Maintaining all Programmes student fee collection and accounting in SAP.
• Preparing fee structures for tuition, skill, other, and exam fees with a detailed breakdown.
• Ensuring all fees are paid before confirming admissions.
• Preparing revised fee structures as needed.
• Preparing additional program fee structures when new programs are added.
• Preparation of fee structure for all programs for the new academic year.
• Passing entries in SAP for tuition fees from student clearance to the student account.
• Passing demands for tuition, skill, other, and exam fees in SAP for all students
• Checking & confirming the fee structure for mapping in SAP for all programmes
• Issuing fee receipts upon payment.

Fee Structure Management

• Preparing Fee Structure for all programmes with bifurcation of Registration fee, Tuition Fee, Skill, Other & exam fee according to bank account details.
• Preparing Fee Structure for Skill, Exam & Other fees for all programmes.
• Checking & processing for mapping the approved fee structure co ordinating with SAP team.

Management of Fee Defaulters

• Maintaining and follow up of Fee Defaulters
• Regular follow up with Students, Parents for pending fee
• Sending remainders through SMS, Mails, WhatsApp
• Calling the Parents to the Campus and follow up
• Updating reports of unpaid students to management on a weekly basis.
• Updating fee receipt to exam office to release the results who have paid fee from time to time.

FICA-Related SAP Entries

• Passing entries from the student clearance account to the student and reconciling student clearance.
• Managing Financial Accounting (FI) and Contract Accounting (CA) entries in SAP.
• Checking fee balances of each student in SAP and matching them with our data along with SLCM.
• Passing demands of MQ quota students in Trust books-SAP.
• Passing entries of fees in Trust books-SAP.
• Passing concession entry in Trust books according to approval.
• Passing fee receipt entries SAP
• Passing bank entries SAP & completing Bank reconciliation.
• Monitoring PVP, ID cards, library fines, and collecting fees.
• Passing refund entries in SAP who have withdrawn the admission.
• Tracking Fee defaulter list in SAP through T Code- ZDCB.
• Maintaining & checking all approved Quota of Fees in SAP.
• Passing Merit, Sports, Others Scholarship entries in SAP.
• Refunding excess fee paid amount to students who are eligible for Scholarship (New Admission). After approval from management.

MIS reports for Management

• Preparing various MIS reports for Management from time to time
• Weekly updating of the New admissions
• Weekly reporting of the fee collection and status
• Weekly reporting pending fee students
• Providing all necessary data for Finance Committee meetings, BOG meetings, and other meetings as required.
• Bank Fee Collection Link Management
• Creating bank links for all programs and coordinating with the bank.
• Coordination with the bank for link creation.
• Creating manual links for B. Tech students.
• Creating links for B. Tech - RVSAT according to management-approved lists.
• Updating details of students who paid directly to the bank without a link, by RTGS/NEFT, Cheque, or DD.

Demand Creation & Management for Fee Collection

• Coordinating with the SAP team for demand creation of new admission students and checking in SAP.
• Creating demand for skill, other, and exam fees in SAP and passing entries.

Reporting & Reconciliation

• Downloading data from the dashboard, updating reports for each program, and sending daily reports.
• Preparing reports on new admission registration, first instalment, full payment, and withdrawal numbers.
• Sending weekly reports to management.
• Preparing reports on B. Tech RVSAT fee collection, coordinating with Head Admission, reconciling, and sending to management.
• Updating fee-paid details of RVSAT in a G Sheet maintained separately.
• Deactivating the RVSAT link when the date expires for particular students.
• Updating and checking the withdrawal list in the new admission list, preparing NFA, and obtaining signatures from the Registrar and VC.

New Admission Related Work

• Coordinating with admissions team for Students admissions.
• Reconciling new admission data with the admission team
• Creating new links for B. Tech new admission.
• Checking and approving the fee paid for SLCM to SAP
• Checking the number of new admissions and confirming the bill for admission payments.

Student / Parent Support:

• Providing support for the Parents / Students in fee link discrepancies
• Resolving fees and Link related issues
• Confirming the fees status payment for clarifications
• Fee paid but not received issues related talking to Kotak Bank Team and settling the payments.
• Responding to calls from existing students or their parents regarding fee-related queries.
• Providing clear and accurate information and resolving their doubts.
• Preparing circulars and sending them to students for fee follow-up.

Bank Entries & Reconciliation

• Tracking unreconciled entries in bank statements and crediting them to the particular students.
• Performing bank reconciliation to ensure records match bank statements.
• Managing and passing entries in the main bank Kotak Bank 4000 A/C and doing reconciliation.

Scholarships

• Checking and updating scholarship entries in SAP for merit scholarships.
• Communicating the Scholarship details to EA’s/Students
• Follow up and confirming the fee paid status for issue of Scholarships
• Passing entries of Scholarships in SAP and accounting
• For concession / scholarships to alumina and children of REVI employees follow up for confirmations and preparing necessary NFA.

Managing withdrawal of Students

• Maintaining and managing the student’s withdrawal list
• Updating in the SAP for students’ withdrawals

Management of Refund of Student Fees

• Monitoring and management of Students refunds
• Checking and confirming the refunds
• Recording & maintaining the Student Refunds.

CV to recruitments@rvu.edu.in

Interviews will be arranged shortly for all shortlisted candidates.