Field Executive – Vocational Training Support

Position Overview:

The Field Executive – Vocational Training Support will be responsible for coordinating and supporting the successful enrolment, monitoring, and progress of young adults (affected by leprosy) in Vocational Training (VT) Institutes. This role involves liaising with various stakeholders, including students, families, training institutes, and the internal team at both OneStage and Udayan, to ensure the smooth operation of the Employability Program – supported by Steve Waugh Foundation, Australia. The Field Executive will provide essential support, including field visits, data collection, reporting, and maintaining communication between families and students to ensure their successful completion of vocational training and subsequent job placement. This position will ensure that students receive the necessary resources and support to complete their vocational training successfully.

Key Roles & Responsibilities:

1. Coordination and Support for Beneficiary Identification & Admission:

• Provide support in conducting surveys for identifying beneficiaries eligible for vocational training.
• Assist selected young adults with the entire admission process to Vocational Training Institutes (VTIs).
• Ensure transportation arrangements for students to and from the VTIs and help set up hostel facilities where required.

2. Student Monitoring & Progress Follow-up:

• Conduct weekly follow-ups with the VT students to track and document their progress in the course.
• Report progress, challenges, and feedback to the Program Manager on a regular basis.
• Offer necessary support and guidance to students to help them succeed in their training.

3. Liaison with Accounts and Financial Management:

• Liaise with the accounts department of the Vocational Training Institutes to ensure timely payment of fees and other associated costs.
• Provide support in resolving any financial discrepancies related to student admissions or payments.

4. Home Visits & Family Engagement:

• Conduct bi-annual home visits to all VT students and their families in the leprosy colonies, ensuring they are well-supported and motivated.
• Act as a point of contact between families and students, providing updates and gathering feedback to improve the program’s effectiveness.
• Motivate family members and students to complete their vocational courses successfully, addressing any concerns or challenges.

5. Data Collection, Reporting, and Documentation:

• Collect and compile data related to student progress, challenges, and overall program performance.
• Maintain accurate and up-to-date records of students, including their course progress and any support provided.
• Prepare monthly and ad-hoc reports for One Stage (Charities Aid Foundation India) and Udayan, sharing data on student status and other relevant metrics.
• Manage and ensure timely submission of reports as per the requirements of the organization.
• Capture relevant case studies and photos of VT students to support donor and stakeholder requirements.

6. Disbursement of Supplies:

• Oversee the disbursement of stationery items, uniforms, shoes, socks, and other necessary materials to students.
• Maintain a stock register and update it regularly to track the inventory and ensure timely replenishment of materials.

7. Relationship Management:

• Maintain a positive and productive relationship with the Placement Coordinator of VT Institutes.
• Build strong working relationships with Udayan staff, community members, and other stakeholders involved in the vocational training program.
• Act as a communication bridge between all parties to ensure smooth program execution.

8. Placement Tracking and Support:

• Track placement status and progress with VT Institutes, providing support to students during the placement process.
• Work with the VT institutions to monitor job placements and employment outcomes for graduates of the program.

Key Qualifications & Skills:

• Education:

   Bachelor’s degree or equivalent experience in social work, community development, or a related field.

• Experience:

• Minimum of 2-3 years of experience in a field-based role, preferably in vocational training, community development, or youth empowerment.
• Experience in data collection, reporting, and administrative tasks is a plus.

• Skills & Competencies:

• Strong communication skills, both written and verbal, with the ability to engage effectively with students, families, and community members.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Familiarity with vocational training programs and the challenges faced by youth in completing training.
• Ability to maintain accurate records and compile detailed reports.
• Good interpersonal skills and the ability to work with diverse groups of people.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other data management tools.

Personal Attributes:

• Proactive and self-motivated, with the ability to work in the field and adapt to changing environments.
• Empathetic and patient with a strong commitment to supporting the success and well-being of young adults.
• Strong problem-solving abilities and a solution-oriented approach.

Additional Requirements:

• Travel:

   Regular travel within Kolkata and surrounding areas is required for home visits, student follow-ups, and other program-related activities.

• Working Hours:

   Flexible working hours, including occasional evening or weekend work, depending on the needs of the program.

This role is ideal for an individual passionate about empowering young adults through vocational training and supporting them on their journey toward better opportunities. If you are motivated, detail-oriented, and committed to making a positive impact in the lives of others, this position offers a rewarding opportunity to contribute to a meaningful cause.

Kindly drop your CV at careers@theonestage.org 

Visit us on www.theonestage.org 

Note: OneStage (Registered as Charities Aid Foundation India) is an equal opportunity employer