Factory Commercial HEAD

Job Purpose:

To manage and oversee all commercial functions at the factory level including procurement, vendor management, compliance, HR coordination, inventory and materials control. The ideal candidate will ensure smooth and compliant factory operations while optimizing costs and maintaining strong supplier and manpower efficiency.

1. Compliance & Documentation:

• Ensure all statutory requirements under

  Factory Act

  ,

  Labour Laws

  ,

  GST

  ,

  E-Way Bills

  ,

  E-invoicing

  ,

  PF/ESIC

  , and

  Shops & Establishments Act

  are adhered to.
• Maintain proper documentation for

  license renewals

  ,

  statutory returns

  , and

  compliance records

  .
• Coordinate with auditors, legal teams, and government authorities during inspections or assessments.
• Maintain proper records for

  input tax credits (ITC)

  ,

  purchase orders

  , and

  commercial contracts

  .
• File and maintain documents such as

  vendor agreements

  ,

  NDAs

  ,

  AMC contracts

  , and

  utility bills

  .

2. Procurement & Vendor Management:

• Plan and execute procurement of

  raw materials

  ,

  packaging

  ,

  spares

  ,

  consumables

  , and

  MRO items

  .
• Identify and qualify vendors based on

  cost, quality, credit terms

  , and

  delivery timelines

  .
• Negotiate and finalize

  price contracts

  ,

  annual rate agreements

  , and

  supply schedules

  .
• Monitor

  vendor performance

  using metrics such as

  on-time delivery

  ,

  rejection rates

  , and

  cost variation

  .
• Implement systems to avoid overstocking, shortages, or wastage.

3. Inventory & Inbound Material Management:

• Oversee the

  receiving, inspection, and documentation

  of all incoming materials.
• Verify incoming goods against

  purchase orders

  ,

  challans

  , and

  quality parameters

  .
• Ensure materials are stored systematically in line with

  FIFO/LIFO practices

  and safety norms.
• Coordinate with quality control team to

  approve or reject

  inbound materials.
• Monitor and control stock movement through ERP or inventory software to avoid pilferage or mismatch.

4. Factory Acts & Statutory Compliance:

• Ensure compliance with all provisions under the

  Factories Act

  including working hours, health & safety, accident reporting, and welfare measures.
• Maintain updated records like

  Form 10, 11, 12

  , registers of adult workers, safety drills, etc.
• Liaise with inspectors and authorities during periodic audits or surprise inspections.
• Ensure compliance with environmental regulations (pollution control, water usage, hazardous waste, etc.) if applicable.

5. HR & Manpower Management:

• Coordinate with HR team on recruitment, onboarding, and legal compliance of workers and staff.
• Oversee contract labour compliance including

  CLRA

  ,

  minimum wages

  ,

  PF/ESIC

  , and

  timely payments

  .
• Ensure factory has optimum manpower planning aligned with production schedules.
• Address grievances, manage discipline, and implement reward systems in line with company policy.
• Maintain

  attendance records

  ,

  shift schedules

  , and

  monthly HR MIS

  .

6. Cost Control & MIS Reporting:

• Monitor and report daily/weekly/monthly spend on key materials, services, and overheads.
• Support finance team in budgeting and cost-saving initiatives.
• Maintain and circulate

  commercial MIS reports

  : procurement summary, vendor ageing, inbound vs consumption, variance reports, etc.

Key Requirements:

• Graduate in Commerce, Supply Chain, or Engineering (MBA/PG preferred)
• 1015 years of experience in factory-based commercial roles
• Strong understanding of

  GST, TDS, Factory Act, PF/ESIC, and Labour Laws

• Proficient in

  ERP systems (SAP, Tally, etc.)

  and

  MS Office

• Excellent negotiation, leadership, and coordination skills
• Ability to manage multiple stakeholders: vendors, auditors, regulatory authorities, and internal teams

What We Offer:

• Opportunity to lead commercial operations in a professionally run factory
• Exposure to cross-functional teams, regulatory frameworks, and cost optimization
• Competitive salary and long-term career growth