Facility & Office Services Deputy Manager

Rarr Technologies

10 - 15 years

35 - 40 Lacs

Chennai

Posted:5 hours ago| Platform:

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Skills Required

Housekeeping Procurement Site management Front office General accounting MEP Facility management Catering Operations Technical support

Work Mode

Work from Office

Job Type

Full Time

Job Description

Represent the Company in a positive and pleasant way to clients, employees, and guests
Communicate with external contractors and vendors concerning facility needs
Identifies opportunities for optimization and create processes that increase efficiency, reduce costs
Collaborate with Third-Party Security, Data Privacy, Finance, Legal, HR and business leaders to define and/or streamline processes where dependencies exist with Real Estate Team
Manage daily facilities operations within Chennai, ensuring smooth functioning of all services including housekeeping, security, front office, and vendor coordination.
Mentor junior facilities staff and specialists; support hiring and development in collaboration with senior leadership.
Oversee vendor performance, manage Annual Maintenance Contracts, and ensure timely processing of invoices in coordination with procurement and finance.
Ensure adherence to Environmental, Health and Safety standards, conduct regular inspections, and support audits and compliance initiatives.
Assist in facility upgrades, refurbishments, and new site setups, coordinate with internal stakeholders and external contractors. Oversee building installments and/or refurbishments

Support the preparation of annual budgets and forecasts; track operational expenses and prepare regular reports for leadership.
Manage general office duties Create and distribute general office notices, coordinate office meetings including catering and conference room bookings, ordering office supplies, processing mail, etc. May include supporting front office reception and switchboard responsibilities.
Oversee the maintenance and repair activities of mechanical, electrical, plumbing, and other technical systems in accordance with industry standards and best practices.
Handle General accounting work with vendors to obtain necessary documents for vendor creation, invoice processing, follow-up with AP on payment inquiries.
Collaborate with cross-functional teams to provide Real Estate/technical support during new facility startups, renovations, or relocations.
Help coordinate facility services in other locations if and as needed
Maintain strong relationships with Landlord(s), Vendors & Internal (housekeeping, pest control) professionals to ensure property upkeep, standards & enhancements at the site are being managed.
Manage & document knowledge and tools to best facilitate the company s need for optimal site management & operations
Assist in market analysis & comparatives for services & material/ equipment for site operations

(REQUIREMENTS)

Bachelor s degree in Facility Management, Engineering, or a related field (Master s preferred).
10 years of experience in facilities management, with at least 2 years in a supervisory or lead role.
Work from office opportunity
Strong knowledge of soft and technical services, including MEP systems and vendor management.
Proficiency in MS Office (Excel, Outlook), facility management tools, and reporting.
Excellent communication, negotiation, and problem-solving skills.
Flexibility to travel within India

Facility & Administration, Facility Management

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