Facility Coordinator

Responsibilities

• Coordinate and oversee the daily operation and maintenance of office facilities.
• Manage physical attendance systems (biometric, RFID, or manual) and ensure accurate reporting.
• Handle laptop installations and setup for new hires prior to onboarding.
• Coordinate with IT and, if necessary, visit service centers to resolve hardware or software issues.
• Maintain inventory and order office supplies, including stationery and consumables/Pantry Management.
• Manage welcome kits for new employees, ensuring timely preparation and delivery.
• Liaise with vendors and service providers to ensure timely service delivery and cost efficiency.
• Support desk allocation, space planning, and employee move logistics.
• Assist in ensuring Compliance with security for laptops and other devices, and facilities.
• Respond to and resolve facility-related issues or emergencies as they arise.
• Provide support in preparing documents as per instructions from the Japan office, plus support the establishment of an internal management/control framework.
  

Requirements

• 2+ years of experience in facilities, administrative support, or office operations.
• Basic technical knowledge for laptop setup and troubleshooting.
• Willingness to travel to local service centers as required.
• Strong organizational and multitasking abilities.
• Familiarity with attendance tracking systems and facility tools.
• Proficiency in Microsoft Office and common workplace software tools.
• Bachelor's degree in Facilities Management, IT, Business Administration, or a related field.
• Prior experience with onboarding support or IT asset coordination.
• Certification in facility management or operations is an advantage.