Facilities Executive

Job Title:

Location:

Working Days:

Working Hours:

Position Overview

Front Office Executive

Key Responsibilities

• Manage the front desk and reception area, greeting visitors and ensuring a positive first impression.
• Handle all incoming calls, emails, and visitor entries professionally.
• Coordinate meeting room bookings, conference arrangements, and internal events.
• Manage courier services, incoming/outgoing mail, and maintain accurate tracking records.
• Provide administrative support to HR, Facilities, and Operations teams as required.
• Ensure the reception area and office premises are clean, organized, and welcoming.
• Liaise with housekeeping and maintenance teams to resolve issues promptly.
• Maintain and update front-office documentation, logs, and supplies inventory.
• Uphold confidentiality and handle sensitive information with discretion.
  

Qualifications

• Bachelor’s degree in any discipline (Hospitality / Administration preferred).
• 0–3 years of experience in front office, administration, or customer-facing roles.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and multitasking abilities.
  

Core Competencies

• Professional demeanor and polished appearance.
• Strong interpersonal and customer service orientation.
• Attention to detail with a problem-solving mindset.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Team player with a positive attitude and proactive approach.