F&A Senior Admin Assistant

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Job Summary

Job Duties

• Control daily receipt of shipment notices, enter a control log and document steps until invoice is generated.
• Constantly reviewing the contract for each shipment to ensure all charges are present and accurate.
• Interaction and research with the setup group when discrepancies are discovered on charges.
• Timely release requests for charges associated with each shipment from UPS applications.
• Detailed emails required to ensure all proper documents are accounted for.
• Investigate invoice errors and process corrections in the proper method.
• Gathering and transmission of data to ensure reporting tools are generated accurately.
• Create reports and gather data from multiple sources on an as needed basis.
  

Job Specific Responsibilities

• Each shipment is uniquely rated / priced. The position will require to review the shipment details & charges to ensure only contractually agreed upon charges have been entered.
• Should errors be discovered after the invoice is generated, will require to process the correction.
• Overtime may be necessary, and the scheduled hours may change due to the needs of the department.
  

Skills

• Analytical, problem-solving and research skills with an eye for detail.
• Must be resilient when working to resolve billing discrepancies.
• Prompt follow up skills & must be able to work independently.
• Strong Customer Orientation, understanding customer services issues.
• Need to comprehend and cater to respective email requests accordingly.
  

Prerequisites

• Graduate/ Post graduate in any discipline.
• Proficient using Microsoft Office Suite of tools (Excel, Word, Outlook)
• Excellent written and verbal communication skills.
• Knowledge of “SCS” & “Freight Forwarding” would be an added advantage.
  

Type De Contrat