Export Documentation Executive

Educational Qualification:

• Graduate in Commerce, Business Administration, International Business, or a related field.
• Diploma/Certification in Export-Import Management will be an added advantage.

Key Responsibilities:

• Prepare, verify, and manage all export documentation such as invoices, packing lists, bills of lading, certificates of origin, phytosanitary certificates, and insurance documents.
• Coordinate with shipping lines, freight forwarders, CHA (Customs House Agents), and clearing agents for timely shipment of rice consignments.
• Ensure compliance with customs regulations, DGFT guidelines, export policies, and international trade requirements.
• Handle documentation for LC (Letter of Credit), advance payment, and other export payment terms with banks.
• Monitor vessel schedules and ensure timely dispatch of shipments.
• Maintain proper records of all shipping and export-related documentation for audits and reporting.
• Resolve discrepancies in documentation in coordination with buyers, agents, and internal teams.
• Prepare MIS reports on shipments and documentation status for management review.
• Stay updated on export regulations, food safety requirements, and documentation standards for agro-commodity exports.

Required Skills & Competencies:

• Strong knowledge of export documentation procedures, preferably in agro commodities or food products.
• Familiarity with Incoterms, customs clearance, and international shipping requirements.
• Proficiency in MS Office (Word, Excel, Outlook).
• Attention to detail and accuracy in handling export documents.
• Strong organizational and coordination skills.
• Ability to work under deadlines and handle multiple shipments simultaneously.
• Good communication skills for dealing with internal teams, buyers, and external agencies.

Experience Required:

• 2 to 5 years of experience in export documentation.
• Candidates with prior experience in the rice mill/agro export sector will be preferred.
• However, candidates from any industry background with relevant export documentation knowledge will also be considered.

Job Type: Full-time

Pay: ₹15,000.00 - ₹22,000.00 per month

Work Location: In person