"Export Documentation Executive"

Job Title: Export Documentation Executive

Job Summary

The Export Documentation Executive is responsible for preparing, managing, and coordinating all export-related documents in compliance with international trade laws, customer requirements, and company policies. The role ensures accurate, timely, and smooth execution of export shipments while coordinating with internal teams, freight forwarders, customs authorities, and clients.

Key Responsibilities

• Prepare and manage complete set of pre-shipment and post-shipment export documentation (invoices, packing lists, certificates of origin, BL/AWB, LC documents, etc.).
• Ensure compliance with international trade regulations, customs requirements, and buyer’s specifications.
• Coordinate with shipping lines, freight forwarders, CHA, transporters, and other logistics partners for smooth movement of goods.
• Verify Letters of Credit (LC) terms, prepare LC documentation, and ensure timely submission to banks.
• Maintain and update records of all export shipments and documentation.
• Liaise with internal departments such as sales, production, and accounts to ensure accurate documentation.
• Monitor shipment schedules to ensure timely dispatch and delivery.
• Handle queries related to documentation from clients, shipping companies, and banks.
• Support audit and compliance requirements by ensuring proper filing of export documents.
• Stay updated with changes in export-import policies, trade regulations, and documentation requirements.

Skills & Competencies

• Strong knowledge of export-import procedures, documentation, and compliance requirements.
• Familiarity with Incoterms, Letters of Credit, and international shipping terms.
• Good communication and coordination skills.
• Attention to detail and accuracy in documentation.
• Proficiency in MS Office (Excel, Word) and ERP systems.
• Ability to work under tight deadlines and multitask effectively.

Qualifications

• Bachelor’s degree in International Business, Commerce, Logistics, or related field.
• 2–5 years of experience in export documentation and logistics (preferably in manufacturing/export companies).
• Knowledge of customs, DGFT, shipping, and export incentives is an advantage.

Reporting To:

Founder

Job Type: Full-time

Pay: ₹20,000.00 - ₹33,807.84 per month

Work Location: In person