Executive/Sr. Executive

Location:

Hyderabad

Reports To:

Admin Head

Department:

Administration

Job Summary

The Plant Administration Executive is responsible for overseeing and coordinating all administrative functions of the plant. This role ensures smooth daily operations related to facility management, security, vendor coordination, housekeeping, transport, compliance, and employee support services, enabling the production and operations teams to function efficiently.

Key Responsibilities

• General Administration:
  

Manage day-to-day plant administrative activities including office supplies, canteen, housekeeping, and maintenance.
Ensure cleanliness, hygiene, and safety in office and shop-floor areas.Coordinate with facility management service providers and ensure timely delivery of services.

• Vendor & Facility Management:
  

Liaise with vendors for services like security, housekeeping, maintenance, and transport.
Monitor vendor performance and ensure timely renewal of contracts and compliance documents.Maintain cost-effective and quality-driven vendor relationships.

• Security & Safety:
  

Supervise security personnel and ensure plant security protocols are in place.
Coordinate with the safety team for fire drills, emergency preparedness, and compliance with local regulations.

• Transport & Logistics:
  

Arrange staff transportation, manage vehicle schedules and upkeep.
Maintain vehicle logs, fuel consumption records, and service schedules.

• Compliance & Documentation:
  

Maintain statutory records related to administration such as licenses, audits, and legal documents.
Support compliance with factory laws, environmental norms, and labor laws.

• Employee Services & Support:
  

Oversee canteen operations, drinking water facilities, and other welfare services.Support HR in organizing employee engagement activities and onboarding support.

Qualifications

Bachelor's degree in business administration, Management, or a related field.1–3 years of experience in plant or factory administration (manufacturing environment preferred).Knowledge of facility management, vendor coordination, and statutory compliance.

Key Skills

Strong organizational and coordination skillsExcellent communication and interpersonal skillsAbility to multitask and manage prioritiesFamiliarity with MS Office and administrative software