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Bala Vikasa
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Executive Secretary To Executive Director

Executive Secretary To Executive Director

Bala Vikasa

0 - 2 years

14 - 18 Lacs

Warangal

Posted:1 day ago| Platform:

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Skills Required

Administration Stakeholder Engagement operational support Senior Executive Time management Personal Secretary Scheduling Executive Director MS Office Word Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Summary:

We are seeking a highly motivated and well-organized Executive Assistant to provide strategic, administrative, and operational support to the Executive Director (ED). The role involves high-level coordination, travel, documentation, communication, and stakeholder management to ensure smooth execution of projects and day-to-day operations.

Key Responsibilities:

Administrative & Operational Support

Act as the primary point of contact for the ED for all scheduling, coordination, and internal communications.
Manage the ED s calendar, schedule meetings, prepare agendas, and ensure timely follow-up on action items.
Travel with the ED to Warangal, Hyderabad, and field sites, handling logistics and coordination.
Assist in organizing meetings, reviews, and documentation across departments.

Project & Meeting Coordination

Coordinate with program and departmental heads to track project timelines, identify implementation gaps, and flag risks to the ED.
Set up internal meetings, draft agendas, take detailed minutes, and distribute them with task responsibilities.
Track assigned tasks and maintain a follow-up dashboard for ED review.

Documentation & Communication

Draft professional content, prepare presentations (PPTs), reports, proposals, and official correspondence as required.
Maintain and organize important files, records, and databases, ensuring confidentiality and easy access.
Handle internal and external communications, including donors, stakeholders, and partners.
Schedule and track stakeholder engagement activities to ensure timely coordination and effective communication.

Conduct research, compile data, and prepare reports as and how the ED requires, to support informed decision-making and documentation needs.

Key Qualifications & Skills:

Proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role.
Fresh graduates with strong skills in communication and coordination may also apply.
High proficiency in MS Office (Word, Excel, PowerPoint) and digital tools for scheduling and task management.
Strong written and verbal communication skills in English and Telugu.
Excellent organizational, time management, and multitasking abilities.
High degree of discretion when handling sensitive and confidential information.
Willingness to travel frequently between Warangal, Hyderabad, and field locations.
Car driving License preferred.

Location: Warangal / Hyderabad / Field Visits

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