Executive Secretary

Position Title: Executive Secretary & Department Coordinator, Immediate Joiners with 4-6 yrs relevant experience Only Apply, candidates near Navi Mumbai, Kopar Khairane, Thane. Location: Navi Mumbai – Corporate Office Experience Required: 3–5 Years Industry: Deep-Tech | Photonics Employment Type: Full-Time, On site About Us – GloPort PhotoniX Innovations Pvt. Ltd. At GloPort PhotoniX Innovations , we are unlocking the future of precision diagnostics and smart sensing through advanced photonics-based systems . As a purpose-driven deep-tech startup, our innovation transcends boundaries—from detecting diseases non-invasively to monitoring environmental and agricultural health to enhancing national safety through optical sensing . Role Overview We are seeking a dynamic, highly organized, and proactive Executive Assistant & Project Coordinator to support our visionary cofounders and help manage strategic initiatives across departments. This role demands confidentiality, strategic thinking, and exceptional communication skills. The ideal candidate is a self-starter and disciplined with a strong sense of ownership and the ability to manage cross-functional projects in a fast-paced, innovation-driven environment. Key Responsibilities Executive Support and Department Coordination • Act as a strategic partner and primary point of contact between the Cofounders and internal/external stakeholders. • Manage complex calendars, prioritise meetings, and coordinate travel , events, and communication schedules. • Prepare high-quality presentations, briefing documents, reports, and internal memos. • Attend key meetings, document MoMs/action items, and ensure timely follow-ups. • Maintain confidentiality with discretion and handle sensitive information judiciously. • Assist in driving special projects, research initiatives, and operational tasks aligned with business goals. • Track progress on strategic initiatives, ensuring deliverables and deadlines are met across teams. • Coordinate with departments such as R&D, HR, Finance, and External Collaborators to streamline project updates and documentation. • Create dashboards and project trackers; present updates to the leadership team. • Support cross-functional planning, stakeholder coordination, and event/launch management. • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively. Key Qualifications & Skills • Bachelor’s degree in Business Administration / Science / Engineering or related field; MBA or • Strong written and verbal communication skills with a professional demeanor. • High emotional intelligence and discretion in handling confidential information. • Proficiency in MS Office, Google Workspace, and project management tools (Asana, Trello, Notion, etc.). • A self-motivated team player with a proactive approach to problem-solving and coordination. Why Join Us? • Work directly with groundbreaking innovators and changemakers in deep-tech and R&D Domain. • Be part of a purpose-driven mission impacting global health. • Enjoy a dynamic startup culture with ample growth and learning opportunities. • Contribute to projects at the intersection of science, technology, and humanity. #ExecutiveAssistant #ExecutiveSecretary #Assistant #Secretary Show more Show less