Executive Secretary

Position: Executive Assistant to DirectorKey Responsibilities

1. Administrative Support

• Maintain, organize, and manage documents, reports, and records for easy access and reference.
• Handle confidential and sensitive information with integrity and discretion.

2. Meeting Coordination

• Prepare detailed meeting agendas and circulate them in advance.
• Record, compile, and distribute accurate Minutes of Meetings (MOM) with clear action points and deadlines.
• Track assigned tasks and follow up with department heads to ensure timely completion.

3. Communication Management

• Draft, proofread, and manage emails, letters, and official correspondence on behalf of the Director.
• Ensure professional communication with strong email etiquette and attention to detail.

4. Liaison Role

• Act as a key point of contact between the Director and department heads to ensure smooth and effective communication.
• Handle routine inquiries independently and escalate issues to the appropriate departments when required.

5. Calendar & Schedule Management

• Plan, organize, and manage the Director’s daily schedule efficiently.
• Coordinate meetings, appointments, and events with internal teams and external stakeholders.

Key Qualifications

• Education: MBA or BBA from a recognized institution.
• Experience: Minimum 2+ years of experience in a similar role (Executive Assistant / Personal Assistant / Management Assistant).
• Skills:
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and manage priorities effectively

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Provident Fund

Education:

• Bachelor's (Preferred)

Work Location: In person