Position Title: Executive Secretary & Department Coordinator, Immediate Joiners with 4-6 yrs relevant experience Only Apply, candidates near Navi Mumbai, Kopar Khairane, Thane. Location: Navi Mumbai – Corporate Office Experience Required: 3–5 Years Industry: Deep-Tech | Photonics Employment Type: Full-Time, On site About Us – GloPort PhotoniX Innovations Pvt. Ltd. At GloPort PhotoniX Innovations , we are unlocking the future of precision diagnostics and smart sensing through advanced photonics-based systems . As a purpose-driven deep-tech startup, our innovation transcends boundaries—from detecting diseases non-invasively to monitoring environmental and agricultural health to enhancing national safety through optical sensing . Role Overview We are seeking a dynamic, highly organized, and proactive Executive Assistant & Project Coordinator to support our visionary cofounders and help manage strategic initiatives across departments. This role demands confidentiality, strategic thinking, and exceptional communication skills. The ideal candidate is a self-starter and disciplined with a strong sense of ownership and the ability to manage cross-functional projects in a fast-paced, innovation-driven environment. Key Responsibilities Executive Support and Department Coordination • Act as a strategic partner and primary point of contact between the Cofounders and internal/external stakeholders. • Manage complex calendars, prioritise meetings, and coordinate travel , events, and communication schedules. • Prepare high-quality presentations, briefing documents, reports, and internal memos. • Attend key meetings, document MoMs/action items, and ensure timely follow-ups. • Maintain confidentiality with discretion and handle sensitive information judiciously. • Assist in driving special projects, research initiatives, and operational tasks aligned with business goals. • Track progress on strategic initiatives, ensuring deliverables and deadlines are met across teams. • Coordinate with departments such as R&D, HR, Finance, and External Collaborators to streamline project updates and documentation. • Create dashboards and project trackers; present updates to the leadership team. • Support cross-functional planning, stakeholder coordination, and event/launch management. • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively. Key Qualifications & Skills • Bachelor’s degree in Business Administration / Science / Engineering or related field; MBA or • Strong written and verbal communication skills with a professional demeanor. • High emotional intelligence and discretion in handling confidential information. • Proficiency in MS Office, Google Workspace, and project management tools (Asana, Trello, Notion, etc.). • A self-motivated team player with a proactive approach to problem-solving and coordination. Why Join Us? • Work directly with groundbreaking innovators and changemakers in deep-tech and R&D Domain. • Be part of a purpose-driven mission impacting global health. • Enjoy a dynamic startup culture with ample growth and learning opportunities. • Contribute to projects at the intersection of science, technology, and humanity. #ExecutiveAssistant #ExecutiveSecretary #Assistant #Secretary Show more Show less

Job Title: Account Executive Relevant Experince : 6-8yrs Location: Navi Mumbai, ONSITE Company: Gloport Enterprise Technologies Employment Type: Full-time, Onsite Key Responsibilities • Accounting & Financial Reporting: • Maintain accurate books of accounts, general ledger, and financial transactions in accordance with Indian accounting standards. • Prepare monthly, quarterly, and annual financial statements, P&L, balance sheets, and cash flow statements. • Oversee reconciliation of bank accounts, vendor payments, and expense tracking. • Support budgeting, forecasting, and financial analysis to provide insights for decision-making. • Taxation & Compliance: • Ensure timely filing of GST, TDS, and other statutory returns. • Handle income tax and corporate tax calculations in coordination with external consultants. • Assist in internal and external audits by preparing required documentation and reports. • Startup-Specific Accounting & Financial Operations: • Manage financial processes tailored to a startup environment, including cost optimization and fund utilization tracking. • Work closely with founders, investors, and financial advisors on financial planning, reporting, and investor-related queries. • Support due diligence and financial documentation for fundraising, grants, and regulatory submissions. • Payroll Processing & Compliance: • Manage end-to-end payroll for employees, consultants, and contractual staff, ensuring accuracy and timely disbursement. • Handle tax deductions (TDS, PF, ESIC, PT, etc.) and statutory compliance as per Indian labor laws. • Maintain and update payroll records, including salary structures, deductions, reimbursements, and benefits. • Ensure compliance with all payroll-related statutory requirements and coordinate with auditors for payroll audits. Qualifications & Experience • Educational Background: Bachelor’s or Master’s degree in Accounting, Finance, or Commerce. • Experience: 4+ years of core accounting experience with at least 1 year handling payroll processing in a startup environment. • Technical Skills: • Proficiency in accounting software like Tally, Zoho Books, QuickBooks, or SAP. • Strong understanding of payroll management systems and Excel (advanced skills preferred). • Sound knowledge of Indian taxation, labor laws, and financial regulations. • Soft Skills: • Strong attention to detail, accuracy, and problem-solving ability. • Ability to work independently and handle multiple tasks in a fast-paced startup culture. • Excellent communication and collaboration skills. Why Join Us? • Be part of a deep-tech startup. • Work in a fast-growing, dynamic environment with immense learning and growth opportunities. • Competitive salary and benefits, including professional development support. • Opportunity to collaborate with top industry experts and visionary leaders. If you are a detail-oriented accounting professional with payroll expertise and a startup mindset, we invite you to apply and be part of our exciting journey. How to Apply: Apply through LinkedIn or Direct Message or send applications at career@gloportphotonix.com