Executive Secretary

Great Place to Work Institute

Job objective:

We are looking for a highly organized and proactive individual to join the Chairman’s office as a Executive Secretary who will act as the first point of contact between the Chairman’s office and internal/external stakeholders.

Key Responsibilities:

• Coordinate and schedule internal and external meetings, ensuring proper logistics, including meeting room reservations, presentations, and attendee coordination.
• Act as a liaison between the Chairman’s office and other executives, clients, stakeholders, and team members.
• Handle incoming calls, emails, and correspondence for the Chairman’s office, ensuring appropriate follow-ups.
• Travel and Calendar Management
• Assist with research, presentations, and special projects as needed.
• Handle all sensitive and confidential information with discretion.
• Provide administrative support to other senior executives as needed.

Desired Experience:

• Minimum of 10 years of experience in an executive secretary or administrative assistant role, preferably in a corporate environment.
• Experience directly supporting senior executives or C-suite leaders is preferred.
• Technically sound with good experience in MS Office, Outlook and Copilot.
• Excellent Verbal and Written communication.