Executive - Crewing

Job Description

Role & responsibilities Handle Travel Bookings and Visa Formalities Manage travel arrangements for staff, including booking flights, accommodation, and transportation. Assist employees and manage visa application processes, ensuring all necessary documents are submitted on time. Keep track of travel schedules and ensure compliance with company travel policies. Data Entry for Invoice Information Accurately input invoice data into the system, ensuring all entries are complete and error-free. Maintain organized records of invoices for easy retrieval and reference. Work closely with the finance team to ensure timely and precise invoice processing. Updating Budgets Regularly update and maintain departmental budgets based on approved changes or new entries. Ensure budget alignment with project requirements and highlight any variances to the teams concerned. Checking Invoices for Accuracy Verify that all invoices are accurate, match the associated purchase orders, and comply with company policies. Ensure timely resolution of discrepancies by coordinating with vendors and internal departments. Assist in Reimbursements for Projects for In-House Crew Members Facilitate and process reimbursements for project-related expenses incurred by in-house crew members. Ensure compliance with the company's reimbursement policies and maintain appropriate documentation. Address queries related to reimbursement promptly and professionally. Updating Lieu Days and Correcting Attendance in RG (Resource Guru) Manage and update records of lieu days for employees as per company policy. Regularly audit and correct attendance data in the RG system to ensure accuracy. Collaborate with the HR department to address any discrepancies in attendance or leave records. Accurately update travel and leave plans for engineers in the Resource Guru system. Ensure the schedule is current and reflects real-time changes in travel and leave plans. Coordinate with project managers and engineers to gather accurate information and ensure resource availability aligns with project timelines. Preferred candidate profile A qualification in business/economy/finance/HR or any other related area. Minimum of 2 years of working experience in the related field. Excellent client management and relationship skills. Excellent organisational, communication, interpersonal and project management skills. Ability to contribute and multitask in a high-performance and fast-paced environment. High attention to detail. Negotiation skill. Expert proficiency in the Microsoft Office suite. A good understanding of mass media and communication (preferably in the broadcasting industry)