Executive Business Operations Associate – Office of the CEO

About the Role:

exceptionally smart, proactive, and AI-savvy Executive Assistant

not

high-impact, research-heavy, operational, and creative position

research, business development, AI task automation, team coordination, and social media oversight

Key Responsibilities:

1. Research & Intelligence Gathering

• Conduct fast, in-depth research across industries, competitors, trends, AI tools and market insights
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• Collate data, summarise findings and present actionable recommendations
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• Create briefs, reports, decks and strategic notes for CEO-led presentations

2. AI-Driven Productivity & Automation

• Identify and implement AI tools to streamline workflows and speed up execution
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• Use AI for content creation, research, lead generation, process optimisation, and documentation
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• Constantly explore new technologies to support business growth

3. Operations, Delegation & Follow-Ups

• Act as the CEO’s voice to ensure teams complete delegated tasks on time
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• Track deadlines, project progress, and deliverables across departments
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• Coordinate internally to ensure execution is aligned with CEO’s expectations
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• Handle confidential information with professionalism & discretion

4. Business Development Support

• Research potential leads, clients, partnerships and opportunities
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• Assist in outreach planning, email drafting, follow-ups and communication
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• Help prepare pitches, proposals and strategic documents

5. Creative & Social Media Support

• Assist CEO in managing brand-aligned social media activities
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• Draft captions, plan content calendars, manage posting schedules
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• Coordinate with design teams to execute visual content

Who Should Apply:

We are looking for someone who is:

• Exceptionally fast at research and execution

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• AI-fluent

  (ChatGPT, automation tools, research platforms, etc.)
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• Creative

  , with strong writing & presentation skills
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• Authoritative and confident

  in getting tasks completed from the team
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• Organised, detail-oriented, and deadline-driven

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• Tech-savvy & always exploring smarter ways to work

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• Passionate about

  learning, growth, business, and innovation

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• Comfortable juggling multiple projects with speed and clarity

Required Skills:

• Strong research, data collation & analysis abilities
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• Excellent written & verbal communication
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• Knowledge of AI tools (ChatGPT, Notion AI, automation tools etc.)
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• Basic understanding of social media management
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• High proficiency in PPT/Docs/Sheets
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• Strong sense of ownership & accountability
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• Ability to work in a fast-paced, dynamic environment

Why Join Ballad Media?

• Work directly with the CEO on high-impact projects
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• Accelerated learning curve in business, media, events & entertainment
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• Opportunity to experiment with new-age AI tools & methods
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• Exposure to strategic decision-making and leadership
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• Creative, youthful, and high-energy work culture

Chief of Staff / Business Strategy roles