Executive - Billing & Payments (Admin team)

Job Description

Job Summary: The primary purpose of the Executive - Billing & Payments role is to manage property lease agreements, oversee the asset lifecycle, handle accounts receivable processes, maintain the Fixed Asset Register, onboard vendors, and manage employee corporate credit cards within the Oracle system. This role ensures accurate financial record-keeping, timely payments, and compliance with company policies and procedures. Key Responsibilities : • Property Lease Management: o Create and maintain property lease agreements within the Oracle system. o Ensure accurate data entry for lease terms, commencement dates, and termination dates. o Track lease renewals and communicate deadlines to relevant parties. • Property Asset Maintenance: o Manage the property asset lifecycle within Oracle. o Oversee maintenance schedules and ensure timely repairs. o Track and record asset depreciation. • Accounts Receivable: o Generate invoices for administrative asset rentals within Oracle. o Reconcile accounts receivable and resolve discrepancies. o Manage the collection process for outstanding invoices. • Fixed Asset Register: o Maintain the Fixed Asset Register within Oracle, ensuring accuracy and completeness. o Track asset additions, disposals, and transfers. o Perform periodic reconciliations of the Fixed Asset Register. • Vendor Onboarding: o Onboard new vendors, particularly banks and foreign exchange providers o Maintain vendor information and ensure compliance with company policies. • Employee Credit Cards: o Oversee the issuance and maintenance of employee corporate credit cards. o Process and reconcile credit card payments within Oracle. o Ensure adherence to company credit card policies. Qualifications: Bachelor's degree in Commerce or a related field. Functional Competencies: • Experience with ERP Systems (preferably Oracle) • Financial Management Skills • Knowledge of Asset Management • Credit Card Management • Vendor Management Behavioural Competencies: • Analytical and Problem-Solving Skills • Attention to Detail • Time Management • Communication Skill Show more Show less