Executive Assistant/Office Manager

About Spettro Vision Private Limited

Spettro Vision Private Limited is a fast-growing digital and media services company based in West Delhi, delivering high-impact solutions across social media marketing, web design, and content creation. We work with startups, creators, and brands to scale their digital presence with creativity, agility, and strategy.

We are now hiring a sharp, highly organized Executive Assistant to the Founder who will support daily operations, manage client and internal workflows, assist with HR and finance tasks, and serve as the central point of coordination for the founder’s time and responsibilities.

Role: Executive Assistant to Founder
Location: Office-based, West Delhi
Experience: 1–2 years
Reporting To: Founder & CEO

Key Responsibilities:

1. Calendar Management

· Maintain the founder’s daily, weekly, and monthly calendar.

· Schedule and prioritize internal/external meetings and appointments.

2. Project & Workflow Operations

· Track social media and website projects across departments.

· Maintain work trackers, task lists, SOPs, and Notion dashboards.

· Coordinate team and client follow-ups and ensure on-time delivery.

3. Client Coordination

· Handle day-to-day scheduling, status updates, and follow-ups for client deliverables.

· Assist with reviewing and dispatching content calendars, reports, and proposals.

4. Financial & Admin Support

· Assist with expense tracking and daily petty cash management.

· Use Busy billing software to raise invoices, monitor payments, and maintain billing records.

5. HR Support

· Assist in maintaining employee attendance records and leave tracking.

· Support onboarding and documentation for new hires.

· Coordinate with HR for scheduling interviews, follow-ups, and internal team communications.

· Maintain basic HR records and internal updates.

6. Confidentiality & Strategic Support

· Handle sensitive business and personal information with complete discretion.

· Attend select internal meetings to document minutes and follow up on action items.

Who You Are

· 1–2 years of experience as an EA, project coordinator, or operations assistant.

· Excellent time management skills.

· Strong written and verbal communication skills.

· Extremely organized, proactive, and reliable.

· Comfortable with Google Workspace, Notion, and Busy software.

· Familiarity with basic HR processes and team coordination.

· Experience in a marketing, tech, or digital agency is a plus.

Work Environment:
This is a full-time, office-based role in West Delhi. Remote work is not applicable.

To Apply:
Send your CV to sj@sjonlinesolutions.com with the subject line: “EA to Founder – [Your Name]” and include a short note on your experience and fit for this role.

Job Type: Full-time

Schedule:

• Day shift

Ability to commute/relocate:

• Rajouri Garden, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Current Monthly Salary?
• Expected Monthly Salary?
• Relevant Years of Experience in Similar Field?

Work Location: In person