Executive Assistant

Job Title: Executive Assistant
Location: Gurgaon Department: Executive Office / Administration Reports To: Vice President, Head of Global Market Development and Asia Pacific Government Affairs Type: Full-Time Job Summary: This Executive Assistant position provides direct support to the Vice President, Head of Global Market Development and Asia Pacific Government Affairs. You will be a trusted partner and a key liaison for the executive’s office and across the broader leadership team for Market Development and Government Affairs, helping drive efficiency, creating focus time for the executive and provide overall administrative support to ensure seamless day to day operations. This position will require you to liaise with the APAC and Global leadership teams and their offices. Key Responsibilities:

Provide high-level executive and personal support to the Executive

Manage complex calendars, inbox and coordinate meetings across multiple time zones

International & Domestic Travel Arrangements
Plan and coordinate complex travel itineraries, working with internal and external stakeholders where relevant Arrange domestic and international travel logistics (including visas, flights, accommodation, ground transfers, etc, ensuring the executive has everything and is prepared ahead of the event/meeting)

Draft communication, agendas, presentations, prepare expense reports and other administrative tasks as needed

Assist with setting up the cadence for the business unit i.e. support monthly leadership meetings and reviews, taking minutes and recording actions

Support special projects, team initiatives, and broader business improvement activities

Assist in event planning and coordination for corporate functions as required e.g team dinners, offsites

Liaise with internal departments and external stakeholders on behalf of the executive

Build strong relationships with senior internal and external stakeholders

Support the executive with personal tasks, errands, and logistics when required

Handle sensitive and confidential information with discretion and professionalism
Requirements:

5+ years experience as an Executive Assistant supporting executives in a global organisation

Have a strong background in organizing international travel and working with multiple time zones.

Outstanding organisational and time management skills

Confident communicator with excellent written and verbal skills

Proactive, pre-emptive, have a sense of urgency, adaptable and able to manage competing priorities with ease

Professional presence with the ability to build strong relationships at all levels, more specifically with the Executive Assistants in the different markets

Tech savvy with experience using Microsoft Office, Teams and internal systems

Comfortable navigating complex, fast-moving environments

Ability to handle high-pressure situations and tight deadlines with discretion and professionalism.
Work Environment:

Hybrid/On-site based.

May require availability outside regular hours due to travel and global coordination