Executive Assistant to the Managing Director

Provide administrative support to and act as a liaison between the Managing Director, CEO, employees, and external stakeholders.

Responsibilities:

• Provide high-level, tailored support to the organization’s CEO and Managing Director.
• Manage the CEO's and the Managing Director’s calendar in an organized and efficient manner, including scheduling meetings and appointments and coordinating extensive domestic and international travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO and the Managing Director.
• Prepare and organize materials for meetings, presentations, and events, ensuring the CEO and Managing Director are well-prepared.
• Coordinate and prioritize incoming requests, ensuring timely responses and follow-ups.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process.
• Help plan and implement special projects, ongoing projects, and events as directed by the CEO and Managing Director, including some of a personal nature.
• Draft, edit, and proofread correspondence, reports, and other documents.
• Maintain organized records and files for the Executive Office.
• Partner closely with colleagues to plan and execute meetings and coordinate shared activities.
• Perform other administrative duties as assigned.
• Ensure the Managing Director is well-informed and equipped for all engagements

Qualifications:

• Exceptional scheduling, organizational, and time-management skills with the ability to oversee multiple priorities in a fast-paced environment and pivot and reprioritize at a moment’s notice.
• Outstanding verbal and interpersonal skills with grace under pressure, and attention to detail and accuracy.
• Ability to work independently and collaboratively, demonstrating creativity, flexibility, initiative, and problem-solving.
• High level of professionalism, discretion, and confidentiality with a strong sense of diplomacy, judgment, and personal accountability.
• A positive and professional attitude, and able to interact with individuals at all levels.
• Excellent writing, editing, and proofreading skills.
• Intellectual curiosity with knowledge and passion for issues affecting the business community.
• Proficient in Microsoft 365 and research skills.