Executive Assistant to the CEO

As an Executive Secretary to the CEO at DMart Head Office in Wagle Estate, Thane, your role will involve managing the CEO's schedule, meetings, and travel arrangements to enhance efficiency. You will handle communications, draft correspondence, and liaise with internal and external stakeholders. Additionally, you will be responsible for preparing reports, presentations, and maintaining confidential documents while ensuring smooth office operations with discretion and professionalism. Key Responsibilities: - Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, planning events, coordinating travel, and making necessary arrangements. - Facilitate clear and effective communication between the CEO and internal/external stakeholders, including drafting, reviewing, and editing correspondence, reports, and presentations as needed. - Maintain the CEO's calendar, scheduling appointments and meetings, prioritizing tasks, and managing conflicting priorities effectively. - Organize and maintain official records, documents, and files, ensuring accuracy and accessibility of information for quick retrieval. - Prepare agendas, attend meetings, take minutes, and distribute relevant materials. Follow up on action items and deadlines to ensure timely completion. - Coordinate travel logistics, including transportation, accommodations, and itineraries for executives and team members as required. - Handle sensitive and confidential information with discretion and professionalism, ensuring the highest level of confidentiality. - Provide support for special projects, research, and initiatives as assigned by executives, assisting in data gathering, analysis, and report preparation. - Oversee office supplies, equipment maintenance, and general administrative tasks to ensure a well-organized and efficient working environment. - Establish and maintain positive working relationships with internal and external stakeholders, including clients, vendors, and partners. Qualifications Required: - Full-time Graduate - 3-7 years of experience - Excellent written and verbal communication skills - Proficiency in MS Office - Strong organizational, time management, and multitasking skills - High level of discretion and confidentiality - Professional appearance and demeanor - Strong interpersonal skills and ability to interact with senior-level executives Location: Wagle Estate, Thane (DMart Head Office) Interested candidates can share their updated resume to prasanna.dalvi@dmartindia.com. Benefits Include: - Flexible schedule - Health insurance - Provident Fund Schedule: - Day shift, Monday to Friday Application Questions: - What is your current CTC - What is your Notice Period Education: Bachelor's (Required) Experience: Executive Secretary to CEO/VP/MD/FOUNDER/COO: 4 years (Required) Work Location: In person,