Executive Assistant To Managing Director/Executive Assistant Manager

Executive Assistant to Director

Key Responsibilities:

Administrative and Office Support

• Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate complex scheduling and organize meetings, conference calls, and events across multiple time zones.
• Prepare, proofread, and manage documents, presentations, and reports to ensure accuracy and clarity.

Communication and Correspondence

• Serve as a primary point of contact between the executive and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and inquiries, responding or directing them as needed.
• Draft, edit, and send communications on behalf of the executive in a timely and professional manner.

Project and Task Management

• Assist in managing and tracking projects, ensuring timely completion of tasks and follow-ups.
• Coordinate cross-functional team efforts, providing support on project documentation, timelines, and deliverables.
• Conduct research and prepare briefing materials to support decision-making and planning.

Event and Meeting Coordination

• Organize meetings, events, and conferences, including preparing agendas, meeting materials, and follow-up actions.
• Attend meetings, take minutes, and document key takeaways and action items for reference and accountability.
• Arrange logistics for off-site meetings, team retreats, or client events as required.

Travel and Expense Management

• Organize detailed travel itineraries, accommodations, and transportation for the executive.
• Process and reconcile expenses, ensuring accuracy and timely submission of reports.
• Coordinate with vendors, travel agencies, and other external parties as needed.

Confidentiality and Discretion

• Maintain confidentiality of sensitive information and handle all communications with professionalism and discretion.
• Establish and maintain a high level of trust and integrity in handling confidential matters and corporate documents.

About company

One of Bangalores renowned and most accomplished real estate developers, HM Constructions has been in the business of elevating your lifestyle for over thirty years. We are a multimillion-dollar establishment with an inspiring legacy of sustained growth, continuous innovation, and customer contentment.

As real estate developers, we understand the market is rife with brands promising the same luxury, affordability, quality. However, at HM Constructions, we take immense pride in attaining the highest standard of execution, safety, innovation, and attention to detail in every project we deliver to you. With over 60 completed projects in Bangalores most sought-after neighborhoods, our award-winning homes not only rise above the ordinary when it comes to quality, aesthetics, and price, but also encompass a luxury that is flawless and timeless.

Company Info

Address:HM Geneva House, No.14/92, Cunningham Rd, SRT Road Vasanth Nagar, Bengaluru. , BANGALORE, Karnataka, India