Executive Assistant Manager

Job Description

The Executive Assistant Manager will support the Senior Directors to provide high-level administrative and strategic support while also overseeing a team of executive assistants (if applicable). This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The EA Manager will serve as the right hand to Sr. Directors, ensuring their time and operations are optimized effectively. Key Responsibilities: Provide high-level administrative support to the Sr. Directors and other senior executives, including calendar management, travel arrangements, and meeting coordination. Act as a liaison between Directors and internal/external stakeholders. Prepare, proofread, and manage confidential reports, presentations, and documentation. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and partners. Manage day-to-day operations of the Directors office, ensuring smooth workflow. Supervise, mentor, and coordinate a team of executive assistants, ensuring consistent performance and task alignment. Track key deliverables, projects, and initiatives across departments as per executive directives to ensure timely completion of key deliverables from leadership. Organize and attend high-level meetings, record minutes, and follow up on action items. Handle confidential information with discretion and maintain executive-level professionalism. Support event planning and execution for corporate meetings, board sessions, and client visits. Key Requirements: Bachelors degree in Business Administration, Management, or related field (Master’s degree preferred). Minimum of 8–10 years of experience as an Executive Assistant, with at least 2 years in a supervisory or managerial capacity. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Ability to multitask, prioritize effectively, and work under pressure. Discretion and confidentiality in handling sensitive information. High level of professionalism, integrity, and accountability. Preferred Attributes: Experience in a fast-paced corporate or startup environment. Strong interpersonal skills with a client-focused mindset. Flexible, proactive, and solution-oriented approach to challenges. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks efficiently.