Executive Assistant To Managing Director

Key Responsibilities

Executive Support

• Manage the Founders calendar, ensuring seamless coordination across business and personal commitments.
  
• Oversee complex scheduling across multiple ventures (The House of Rare & Rarefore).
  
• Anticipate conflicts, track “to-do” completions, and ensure smooth day-to-day flow.
  
• Collate and submit expense bills, ensuring timely coordination with Finance.
  

Communication

• Draft, review, and manage correspondence (emails, memos, presentations) with precision and brand alignment.
  
• Act as the first point of contact for internal and external stakeholders.
  
• Liaise with senior leadership, partners, and high-profile individuals with professionalism.
  

Project & Event Support

• Assist in planning and execution of brand activations, cultural events, and experiential gatherings.
  
• Track timelines, budgets, and follow-ups to ensure flawless execution.
  

Travel & Logistics

• Manage detailed domestic and international itineraries for the Founder and family.
  
• Handle end-to-end travel logistics – visas, bookings, local transport, and on-ground experiences.
  
• Anticipate requirements to ensure frictionless travel.
  

Research & Briefings

• Prepare meeting briefs, research notes, and post-meeting action trackers.
  
• Summarize key takeaways and present information in concise formats.
  

Personal Assistance

• Handle personal scheduling, special occasions, and household arrangements with confidentiality.
  
• Coordinate lifestyle purchases and family-related engagements.
  

Documentation & Gatekeeping

• Maintain confidential records, prepare reports and meeting minutes.
  
• Prioritize and filter requests to ensure optimal use of the Founder’s time.
  

Confidentiality

• Manage sensitive business and personal information with utmost integrity.
  

Skills & Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
  
• 2+ years’ experience supporting senior leadership (preferably in fashion, luxury, lifestyle, or founder-led setups).
  
• Excellent command of written and spoken English; proficiency in MS Office and Google Workspace.
  
• Exceptional organizational, multitasking, and interpersonal skills.
  
• Discreet, proactive, and adaptable under pressure.
  
• Comfort interacting with high-profile stakeholders across diverse industries.
  

Key Competencies

• Strong interpersonal and stakeholder management.
  
• Proactive problem-solving and decision-making.
  
• Sharp attention to detail and accuracy.
  
• Flexibility and composure under changing priorities.