Executive Assistant To Managing Director

Marwadi Chandarana Intermediaries Brokers

5 - 10 years

5 - 10 Lacs

Rajkot

Posted:9 hours ago| Platform:

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Skills Required

Travel Arrangements Secretarial Activities Travel Booking Calendar Management MS Office Meeting Planning Meeting Management G Suite Calendaring MOM Expense Management Document Management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Title:

Dual Reporting:

Experience:

Location

Employment Type:

Key Responsibilities:

Manage and optimize the calendar using Outlook, travel, meetings, and priorities.
Maintain and update
contact details
in Outlook. Also maintain the
planner
and
travel log
, ensuring accuracy and regular update.
Book meetings and appointments, both internally and externally.
Purchasing various items for Director/Promoter as and when required.
Serve as the liaison between the Director/Promoter and internal/external stakeholders.
Draft, edit, and manage emails, presentations, and documents.
Reconciling monthly expenses.
Taking minutes at various management meetings & typing up minute
Prepare agendas, take concise meeting notes, track follow-ups, and ensure timely execution of next steps.
Support special projects and strategic initiatives; help with research, data gathering, and light project coordination.
Manage sensitive information with the utmost discretion and professionalism.
Help filter requests, manage inbound inquiries, and maintain a clear line of what needs immediate attention.
Business travel booking flights, hotels, car hire, valet parking etc., organizing visas.
Arranging visa invitation letters to overseas visitors.

Qualification & Skills:

5+ years of experience supporting a senior executive or C-level leader, ideally in a high-growth or fast-paced environment.
Excellent organizational and communication skills (written and verbal).
Bachelors degree preferred, or equivalent professional experience.
Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings.
Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint.

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