Executive Assistant to Managing Director

Position Summary

The Executive Assistant to the Managing Director will provide high-level administrative and operational support to ensure the MD’s day-to-day activities run smoothly. This role requires excellent communication skills, strong coordination abilities, and the capacity to manage sensitive information with discretion.

Key Responsibilities

Coordinate and liaise with internal teams to ensure smooth communication and timely execution of tasks

Manage and prioritize emails, messages, and other communications on behalf of the Managing Director

Act as a point of contact between the MD and internal/external stakeholders

Track team deliverables, follow up on action items, and ensure deadlines are met

Support performance management by monitoring task completion, reporting progress, and assisting in reviews

Schedule meetings, prepare agendas, take minutes, and ensure follow-ups are completed

Maintain confidential documents, reports, and records with high accuracy and discretion

Assist the MD in organizing daily schedules, appointments, and travel arrangements

Handle ad-hoc administrative and operational tasks as assigned

Required Skills & Competencies

Strong verbal and written communication skills

Excellent coordination and interpersonal abilities

High level of organization and time management skills

Ability to multitask and work under pressure

Professional etiquette and confidentiality

Proficiency in MS Office / Google Workspace

Strong follow-up and problem-solving skills

Preferred Qualifications

Bachelor’s degree in Business Administration, Management, or a related field

1–4 years of experience as an Executive Assistant or similar role

Experience working directly with senior leadership is a plus

What We Offer

Exposure to senior leadership and decision-making processes

Fast-paced, growth-oriented work environment

Opportunity to build strong management and operational skills