Executive Assistant to Managing Director

We are looking for a highly organized Executive Assistant to provide administrative, operational, and coordination support to senior leadership.

The role requires excellent communication, time management, confidentiality, and multi-tasking skills

Key Responsibilities

Administrative & Calendar Management

• Manage calendars, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings.
• Prepare minutes of meetings and follow up on action points.

Communication & Coordination

• Act as the point of contact between management, employees, and external stakeholders.
• Draft emails, reports, presentations, and communication material.
• Maintain high level of professionalism and confidentiality.

Office & Documentation

• Manage documents, files, and records.
• Handle expense reports, reimbursements, and approvals.
• Maintain accurate databases and logs.

Travel & Logistics

• Plan/local & international travel, hotel bookings, and itineraries.
• Coordinate events, conferences, and meetings.

Project Assistance

• Support leadership in special projects, research, and data collection.
• Prepare business summaries, dashboards, and reports.
• Track project timelines and deliverables.

Stakeholder Management

• Liaise with vendors, partners, and business associates.
• Maintain positive professional relationships.

Key Skills Required

Excellent communication (written & verbal)

~Strong organizational & time management skills

~Calendar & email management

~MS Office / Google Workspace skills

~Problem-solving & proactive mindset

~Meeting coordination & follow-ups

~Ability to work under pressure & multitask

~Professional and confidential work ethic

Qualifications

• Bachelor’s degree preferred
• Prior experience supporting CXO/Director level is an advantage

Contact Person -HR Nihalika 7292014837

Job Type: Full-time

Pay: ₹35,000.00 - ₹90,000.00 per month

Work Location: In person