Executive Assistant to Managing Director

Role Summary

The Executive Assistant (EA) to the Director is responsible for managing executive operations, coordinating with internal and external stakeholders, handling administrative and sales reporting tasks, ensuring smooth office functioning, and supporting personal branding initiatives. The candidate must come from an FMCG background, be a Graduate, and have 10+ years of relevant experience in senior EA/Admin/Coordination roles.

1. Core Responsibilities / DeliverablesA. Executive Operations

• Manage calendar, appointments, meetings, and reminders for the Director.
• Monitor and prioritize emails; ensure timely responses and follow-ups.
• Handle domestic & international travel arrangements end-to-end.

B. Business Coordination & Reporting

• Liaise with internal departments for task follow-ups and reporting.
• Track action items & ensure timely updates to the Director.
• Prepare daily, weekly, and monthly MIS reports.

C. Systems Knowledge (BCI & Automation)

• Must understand Rahul Jain – BCI concepts.
• Must be familiar with Sanjeev Jain – Business Automation systems.
• Able to manage trackers, dashboards, and system-driven workflows.

D. Social Media & Branding Support

• Manage the Director’s LinkedIn profile and personal branding activities.
• Coordinate posts, comments, engagement, and content scheduling.
• Work with designers or vendors for branding alignment.

E. Customer & Sales Coordination

• Collect sales reports from sales teams.
• Connect with top customers on behalf of the Director.
• Maintain communication records and follow up on leads.

F. Vendor & Admin Management

• Negotiate with vendors, compare quotes, finalize agreements.
• Handle full office administration, housekeeping, and asset management.
• Ensure smooth operations across all administrative functions.

G. Exhibition & Event Coordination

• Manage company participation in expos, exhibitions & trade fairs.
• Handle logistics, stall arrangements, materials & team coordination.

2. Competency FrameworkTechnical Competencies

• FMCG industry knowledge
• MS Office (Excel, MIS, PowerPoint)
• Reporting & tracking skills
• Understanding of automation processes
• Social media handling (LinkedIn)

Behavioral Competencies

• Strong communication (internal & external)
• Excellent follow-up & task management
• High confidentiality and professionalism
• Problem solving and proactive thinking
• Vendor negotiation
• Time management & multitasking
• Leadership support capability

3. Experience & Education

• Education: Graduate (minimum mandatory)
• Experience: 10+ years in EA/Admin/Operations roles
• Industry: FMCG background is compulsory

Job Type: Full-time

Pay: ₹60,000.00 - ₹80,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person