Executive Assistant to Managing Director

EA - KRA

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support company’s MD/CEO.

EA contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

· Act as the point of contact among executives, employees, clients and other external partners for MD

· Manage information flow in a timely and accurate manner

· Manage MD’ calendars, daily schedules and set up meetings.

· Coordinate for travel itineraries and accommodation arrangements

· Rack daily expenses and prepare weekly, monthly or quarterly reports

· Oversee the performance of other staff & sustain a level of professionalism among them.

· Act as an office manager by keeping up with office supply inventory

· Format information for internal and external communication – memos, emails, presentations, reports

· Organise meetings, seeks all logistics required for meetings and take minutes during meeting

· Screen and direct phone calls and distribute correspondence

· Organize and maintain the MD office filing system

· Drafts, review and send communication on behalf of MD

· Prioritize Emails and responds where necessary.

· EOD reports (details based on production per day). Processing all work using Google Sheets, one note, Google keep.

· Uphold a strict level of confidentiality.

· Answer and respond to phone calls, communicate messages and information to MD.

Requirements and skills

· Work experience as an Executive Assistant, Personal Assistant or similar role for 1-4 years

· Excellent MS Office & Excel knowledge

· Outstanding organizational and time management skills

· Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

· Excellent verbal and written communications skills

· Discretion and confidentiality

· High School degree

· PA/ PG diploma or certification is a plus

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹23,000.00 per month

Benefits:

• Food provided
• Provident Fund

Schedule:

• Day shift

Language:

• English (Required)

Work Location: In person