Key Responsibilities:
Complete task tracking ownership:
Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.
Noforgetting of tasks assigned:
Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.
Protectthe MD’s time:
Meetings must be ready to start on time (participants, presentations, screen connections).
Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.
Manage Calendar:
Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.
Coordinate and monitor all dealership team tasks:
Ensure continuous execution and follow-up across departments.
Prepare and maintain MOMs (Minutes of Meetings)
with clear actionables and deadlines.
Handle personal tasks:
family appointments, insurance claims, etc. professionally and discreetly.
C
ommunication Management:
Draft letters, MIS reports, and official communication with highest standards.
Travel Management:
Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.
Confidentiality:
Handle business and personal information with absolute discretion.
Follow-upskills at a world-class level
— No task should ever be forgotten.
Excellent English, Hindi, and Marathi understanding
— To communicate effectively across teams, vendors, staff.
Highlyorganized
— Expert at handling multiple priorities without confusion.
Technologically comfortable
— Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.
Professional Appearance and Demeanor
— Neat, composed, polite yet firm.
Longevity
— Looking for a stable candidate willing to commit long-term (Minimum 3+ years).
Thick-Skinned Professionalism
— Must handle direct feedback without ego; the focus is always on getting the work done.
Meeting Preparedness
— Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

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