Executive Assistant to DMS

Job Title: Executive Assistant to DMS Location: Greater Noida Reports to: DMS Job Summary: The Executive Assistant (EA) will provide high-level administrative support to the DMS in overseeing the group of hospitals, the marketing company, and healthcare expansion initiatives. This role requires a dynamic, self-motivated individual capable of managing multiple tasks and ensuring the efficient flow of information between teams. The EA will be responsible for gathering and reviewing MIS reports, ensuring timely follow-ups on key deliverables, and automating processes to increase efficiency. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential. Key Responsibilities: 1. Administrative Support: · Provide comprehensive administrative assistance to the DMS, including scheduling meetings, managing calendars, and organizing travel. · Coordinate communication between internal and external stakeholders, ensuring smooth and timely interaction. · Prepare and edit correspondence, reports, presentations, and other documents. · Screen, prioritize, and manage incoming emails and correspondence. 2. MIS and Reporting: · Collect, review, and summarize MIS (Management Information System) reports from various departments including hospitals, marketing, and other projects. · Ensure timely follow-up on key performance metrics and project deadlines. · Identify opportunities for streamlining reporting processes and ensure that all reports are accurate, complete, and actionable 3. Process Automation: · Analyze current manual processes and identify areas where automation could improve efficiency and accuracy. · Collaborate with the IT and operations teams to implement automation tools and software to optimize workflows across the organization. 4. Project Management: · Assist the DMS with planning and executing strategic initiatives, particularly in the area of healthcare expansion. · Track project timelines, deliverables, and resources, and report on progress regularly. · Facilitate communication between various teams to ensure smooth execution of projects, including marketing initiatives, hospital management, and expansion. 5. Innovation and Problem Solving: · Proactively suggest new ideas and solutions to improve operational efficiency and effectiveness. · Provide innovative approaches to streamline processes, improve communication flows, and drive overall productivity. 6. Liaison Between Teams: · Serve as the point of contact between the DMS and the management teams of hospitals, marketing, and other business ventures. · Follow up with departmental heads to ensure that all action items and strategic goals are progressing according to plan. · Assist in managing relationships with key external stakeholders, including vendors, partners, and international entities. 7. Data Analysis and Reporting: · Compile, analyze, and interpret data to generate reports and presentations for the DMS. · Develop and maintain dashboards and key performance indicators (KPIs) to track hospital performance and trends. 8. Time Management: · Help the DMS prioritize tasks, manage time effectively, and meet deadlines. · Anticipate and prepare for upcoming commitments and responsibilities. 9. Office Organization: · Keep the DMS's office organized and well-maintained. · Order supplies and equipment as needed. Key Skills and Competencies: · Highly Organized: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. · Analytical and Process-Oriented: Strong capability in understanding, analyzing, and improving business processes. Experience with process automation and MIS reporting is a must. · Tech-Savvy: Proficient in using automation tools (e.g., Microsoft Power Automate, Google Apps Script) and project management software (e.g., Trello, Asana). · Communication Skills: Strong written and verbal communication skills with the ability to liaise effectively across different levels of the organization. · Project Management: Demonstrated experience in managing and executing projects within deadlines and budgets. · Innovative Mindset: A proactive attitude toward identifying opportunities for improvement and implementing creative solutions. Qualifications: · Bachelor's degree in Business Administration, Healthcare Management, or a related field. A Master's degree is a plus. · 1-3 years of experience in a similar role, ideally within the healthcare or marketing sectors. · Experience with management reporting, process automation, and project management. · Ability to travel when required,. Preferred Experience: · Familiarity with healthcare, hospital operations, and international business. · Previous experience working directly with C-suite executives. · Knowledge of automation tools and data visualization software (e.g., Tableau, Power BI) is an added advantage. Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Schedule: Day shift Education: Bachelor's (Preferred) Experience: total work: 1 year (Required) Language: English (Required) Work Location: In person