Executive Assistant to Director

Job Description

Description We are seeking a highly organized and proactive Executive Assistant to support our Director. The ideal candidate will have 2-3 years of experience in an administrative role and possess exceptional communication and multitasking abilities. Responsibilities Manage and maintain the Directors calendar, including scheduling appointments and meetings. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items. Handle incoming correspondence, emails, and phone calls, ensuring they are addressed promptly and professionally. Conduct research and compile data to prepare reports and presentations for the Director. Assist in the preparation of business documents, including reports, presentations, and proposals. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Liaise with internal and external stakeholders on behalf of the Director. Maintain and organize confidential files and records. Provide administrative support to special projects as required. Perform general office duties such as ordering supplies and managing office equipment. Skills and Qualifications Bachelors degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving abilities and attention to detail. Ability to work independently and as part of a team.