Executive Assistant to Director

Job description for Executive Assistant to Director

Role purpose: Provide high impact secretarial, administrative and operational support to the Director at Indian Chain Private Limited.

*Candidates must be available for interview between 13.11.2025 to 15.11.2025.

Important: Only female candidates should apply. Applicants must go through the JD thoroughly. Immediate joiners preferred. We value the candidate's eagerness, seriousness, and professionalism.

Responsibilities:

· Administrative Support:

Managing calendars, scheduling appointments, and coordinating meetings. Maintaining databases and filing systems, and handling expense reports.

· Communication:

Acting as a point of contact (for Director), managing phone calls, emails, and other forms of communication on behalf of the employer. Responding to inquiries, and distributing messages.

· Travel Arrangements:

Handling all aspects of travel, including booking flights, accommodations, and transportation, visa and passport making and renewal process.

· Event Coordination:

EAs or PSs needs to be involved in organizing events, conferences, and other gatherings.

· Financial Tasks:

This could include expense tracking, invoice processing, and other financial administration.

· General Support:

Assisting with personal errands, household management, documentation and other tasks as of when needed. Taking dictations (using shorthand: not compulsory).

· Maintaining Records & Reports:

Keeping records, databases, and files organized and up-to-date. Prepare and distribute diverse reports upon request from directors and senior authorities.

· Interpersonal Skills:

Effective communication, discretion, and the ability to build relationships are crucial for interacting with various stakeholders. Communicating with internal teams and other employees to avail the update as per requirement.

· Discretion and Confidentiality:

Handling sensitive information and are expected to maintain confidentiality.

Qualifications:

Must have: Excellent English communication skill, good education background, smartness as per the requirement, mobility and promptness.

Essential Skills:

*Applicants must have a go-getter attitude.

· Organization and Time Management:

PSs need strong organizational skills to manage multiple tasks and prioritize effectively. Ability to work independently and as part of a team.

· Communication Skills:

Excellent verbal and written communication is essential for interacting with others.

· Problem-Solving:

Should be able to identify and resolve issues that may arise. Identify the gap and prioritize its resolution. Avoid conflict get the required work done.

· Adaptability and Flexibility:

Should have ability to adapt to changing priorities and handle unexpected situations is crucial.

· Attention to Detail:

Accuracy and attention to detail are important for tasks like record-keeping and travel arrangements.

· Proficiency in Technology:

Familiarity with office software, communication tools, and other relevant technologies like is necessary. Knowledge of G-Suit or advance excel, PPT presentation would be preferred.

Experience Required: 3+yrs in the relevant field.

Age limit: 24 to 30 years.

Education: Minimum Graduate (with good result)/ MBA/BBA (Professional certification is preferred).

Computer knowledge: Must be good in basic and advance level of MS Office. Knowledge of Google suit/workspace is mandatory. Working knowledge of any other tools will be a plus.

Must have working knowledge in Excel basic and advance level.

Marital status: Married and unmarried candidates both can apply.

Job Types: Full-time, Permanent.

Benefits:

· Provident Fund

Schedule:

• Day shift
• Fixed shift

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Bhawanipore, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Candidates must be available for interview 2 days between 13.11.2025 to 15.11.2025. Please specify your availability.

Education:

• Bachelor's (Preferred)

Experience:

• Personal assistant: 3 years (Preferred)

Work Location: In person