Executive Assistant to Director

Job Description: Executive Assistant to Director

Position: Executive Assistant to Director
Industry: Finance, Investment Advisory, IPO Management
Location: Mumbai (Andheri) and Delhi (Karol Bagh)
Experience: 2–5 years (preferred)
Salary: 35k – 75k

About the Company

We are a finance and investment advisory firm specializing in launching IPOs, generating capital, structuring investment opportunities, and guiding companies through a smooth and compliant IPO journey. We work closely with promoters, investors, merchant bankers, and regulatory bodies to ensure seamless execution of all mandates.

Role Overview

We are seeking a highly motivated and intelligent Executive Assistant to the Director who can not only manage day-to-day executive support tasks but also act as a Networking & Investor Relations Manager. The ideal candidate will be articulate, proactive, and able to represent the Director and the company with confidence and maturity.

A strong command of written and spoken English is mandatory—this is a deal-breaking requirement.

Key Responsibilities

1. Executive Assistance & Administrative Support

• Prepare and organize documents, presentations, and reports for IPO projects and investor meetings.
• Handle confidential information with discretion.
• Draft emails, letters, proposals, and communication on behalf of the Director.
• Take Minutes of Meetings (MOMs) and ensure timely follow-up on all action items.
• Serve as the primary point of contact between internal teams, clients, and external stakeholders.

2. IPO & Investment Advisory Support

• Assist in documentation flow and compliance-related activities for IPO projects.
• Coordinate with merchant bankers, auditors, legal teams, and company executives.
• Track project timelines, deliverables, and ensure the Director is updated with all progress.
• Maintain databases related to IPOs, investors, and company portfolios.

3. Networking & Investor Relations

Represent the company professionally in investor meetings, conferences, and networking events.

• Develop and maintain relationships with investors, advisors, and industry stakeholders.
• Understand basic investment concepts to communicate effectively with investors.
• Arrange and attend investor meetings alongside or on behalf of the Director.
• Build and update investor databases, ensuring proper follow-up and relationship management.

4. Communication & Coordination

• Communicate effectively across teams and ensure seamless information flow.
• Draft crisp and professional communication for internal and external use.
• Assist the Director in maintaining goodwill and professional relationships across the ecosystem.

Requirements & Skills

Must-Have Skills

• Exceptional command over English — written and verbal.
• Strong common sense, presence of mind, and the ability to make wise decisions independently.
• Excellent communication and interpersonal skills.
• High level of professionalism and maturity.
• Strong organizational and multitasking abilities.

Technical & Professional Skills

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to prepare professional presentations and documents.
• Basic understanding of finance and accounting.
• Ability to network, build relationships, and confidently speak with investors.

Personality Traits

• Smart, proactive, and well-groomed.
• High integrity and trustworthiness.
• Problem-solving attitude and ability to think on feet.
• Adaptable, disciplined, and detail oriented.

Job Type: Full-time

Benefits:

• Cell phone reimbursement

Work Location: In person