Executive Assistant

1. POSITION VACANT

2. ORGANIZATIONAL BACKGROUND:

Our client is the CSR Foundation of a large, well-known corporation, doing outstanding work in creating an egalitarian world, whilst assuring support and care for all human lives through various partnerships.

Our client collaborates closely with reputable institutions, non-governmental organizations, government agencies, and domain experts, to successfully execute various impactful social initiatives that have gained widespread recognition.

EA-HCF

Key Job Responsibilities:

(A) Secretarial

(1) Calendar Management;

(2) Plan and organize managers schedule;

(3) Set up internal/external meetings;

(4) Prioritize critical meetings and manage/organize calendar schedule with internal/external stakeholders;

(5) Coordinate with stakeholders and follow up for closure and actionable;

(6) Provide support to HODs/teams with meetings as when needed.

(B) Project Management/Correspondence management

(1) Sort correspondence and flag the critical ones;

(2) Work on the critical emails / correspondence and close the loop within given timelines;

(3) Follow up with stakeholders for closures of any tasks/correspondence.

(C) Stakeholder management

(2) Manage Key external/internal stakeholder contacts/database;

(3) Manage backend operations for business leaders;

(4) Help department HODs and team with various tasks and provide support as and when required.

(D) Engage

(1) Organize fun activities for team;

(2) Help team with events;

(3) Held schedule Birthday / anniversary mailers for the teams.

(E) Travel Management

(1) Plan travel itinerary;

(2) Coordinate with Travel team for air tickets and accommodate Domestic & & International travel;

(3) Arrange logistics for travel;

(4) Process Visa for International travel and arrange Forex;

(5) Assist team members & external stakeholder with their travel schedule / logistics.

(F) Administrative Task

(1) Maintain stationary;

(2) Assist new joinee with administration help;

(3) Filing of internal documents;

(4) Coordinate for conference rooms for internal/external meetings;

(5) Printing meeting materials / agenda / minutes;

(6) Manage the courier movement in the office;

(7) Be a part of the organisations EA group.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualification

(1) Applicants must be graduates from a reputed institute or university with relevant postgraduate qualifications;

(2) The position demands an organized professional with excellent communication, and interpersonal skills and expertise in the MS Office suite as well as other contemporary office management tools and applications.

Relevant Experience:

(1) Minimum five to eight years of experience in managing the Office of the CEO/ CXO is essential.

Skills and Competencies:

(1) Excellent oral and written communication in English, Hindi and Marathi;
(2) Organizational and planning skills;

(3) Information gathering and monitoring skills;

(4) Exceptional IT skills.

5. COMPENSATION OFFERED:

Gross compensation budgeted for the position is attractive. Please note that the offer made to the selected candidate shall be commensurate with qualifications, experience, and salary history.

6. LOCATION:

7. REFERENCE: EA-HCF-CSR

8. CONTACT INFORMATION:

Team SAMS
Strategic Alliance Management Services P Ltd. 1/1B, Choudhary Hetram House, Bharat Nagar New Friends Colony, New Delhi 110 025 Phone Nos.: 011- 4081 9900; 4165 3612

9. APPLICATION PROCESS:

Eligible candidates interested in the position can apply using the link https://bit.ly/Apply-EA-HCF-CSR at the earliest.