Executive Assistant

Role Overview:

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will have extensive experience managing complex schedules across multiple time zones, with a strong focus on US/North American operations. This role requires exceptional organisational skills, cultural fluency, and the ability to anticipate and address the needs of senior leadership.

Key Responsibilities:

Calendar & Scheduling Management:

- Coordinate and manage complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones.

Communication Liaison:

- Serve as the primary point of contact between executives and internal/external stakeholders across various time zones.

- Draft and manage correspondence, ensuring timely and culturally appropriate communication, especially with US-based clients.

Travel Coordination:

- Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation, with consideration for time zone differences.

- Prepare and process travel-related expenses and documentation.

Meeting Preparation & Support:

- Organize and prepare materials for meetings, including agendas, presentations, and reports.

- Take minutes during meetings and ensure follow-up on action items.

Administrative Support:

- Assist in the preparation of presentations and reports using tools like Microsoft Office Suite.

- Manage confidential information with discretion and professionalism.

Preferred Qualifications:

- Proven experience as an Executive Assistant or in a similar role, with a focus on supporting US-based executives.

- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

- Familiarity with scheduling tools and time zone management applications.

- Excellent written and verbal communication skills.

- Ability to work independently and manage multiple priorities in a fast-paced environment.

- Availability to work during US business hours, with flexibility for occasional early or late meetings.