Executive Assistant to Head of Finance- Digital Industries
LocationMumbai/Gurugram
About Siemens Digital Industries:
Siemens Digital Industries is an innovation and technology leader in industrial automation and
digitalization. In close collaboration with our partners and customers, we are the driving force for
the digital transformation in the discrete and process industries.
Role Overview:
We are looking for a highly capable and proactive Executive Assistant (EA) to support the Head of
Finance- Digital Industries. This is a hybrid role that blends high-level administrative
responsibilities with strategic engagement. The EA will work closely with senior leadership,
attend key meetings, and act as a trusted partner in managing day-to-day priorities and long-term
initiatives.
This role offers unique exposure to high-impact decision-making and requires someone who can
operate with discretion, think critically, and communicate effectively in a fast-paced environment.
Key Responsibility Areas (KRAs):
Executive Support & Strategic Coordination
Manage complex calendars, travel plans, and confidential correspondence.
Join leadership and finance meetings, track action items, and support decision-making
processes.
Prepare briefing materials and provide contextual support before high-level engagements.
Stakeholder & Leadership Engagement
Serve as the primary interface between the Head of Finance and internal/external
stakeholders.
Build strong working relationships with cross-functional teams and global partners.
Meeting & Event Management
Plan, organize, and execute leadership reviews, strategic offsites, town halls, and
workshops.
Prepare agendas, coordinate logistics, and ensure effective meeting follow-ups.
Presentation & Reporting Support
Assist in developing executive-level presentations and financial reports.
Coordinate with finance and strategy teams to consolidate inputs and insights.
Project & Initiative Tracking
Monitor cross-functional initiatives, follow up on key deliverables, and ensure progress on
strategic goals.
Confidentiality & Professionalism
Handle sensitive documents and discussions with the highest level of discretion and
integrity.
Administrative Excellence & Operational Support
Support internal process improvements and leverage tools to enhance team collaboration
and efficiency.
Qualifications:
Bachelors degree in Business Administration, Finance, or a related field (preferred)
7+ years of experience as an Executive Assistant, ideally supporting senior leadership in a
matrixed or multinational environment
Strong communication, interpersonal, and problem-solving skills
Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or
other enterprise tools is advantageous
Experience managing competing priorities and confidential information in a dynamic,
evolving environment
A strategic mindset with a strong sense of ownership and attention to detail
