Executive Assistant

Executive Assistant to Higher Management

Location

Department

Job Summary:

The Executive Assistant will provide high-level administrative support to the Higher Management by performing a variety of executive and clerical duties. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Maintain and manage the schedule, including meetings, appointments, and travel arrangements.
• Communication Handling: Act as the point of contact between the Higher Management and internal/external stakeholders. Draft and manage professional communications, emails, and follow-ups.
• Meeting Coordination: Prepare agendas, take minutes, and ensure timely follow-up on action items for internal and external meetings.
• Confidentiality Management: Handle sensitive information with absolute confidentiality and discretion.
• Reporting & Presentations: Prepare reports, presentations, spreadsheets, and briefing materials as required by the Director.
• Project Coordination: Assist in planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Administrative Support: Organize files, maintain documentation systems, and oversee general office administrative tasks as required.

Required Skills & Qualifications:

• Graduate/Postgraduate in Business Administration or a related field
• 3-5 years of experience as an Executive Assistant or in a similar role
• Excellent written and verbal communication skills in English and Hindi
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Power BI)
• Professional demeanor and excellent interpersonal skills
• Ability to work independently and under pressure
• Discretion and trustworthiness with confidential information
• Good with numbers and data compilation

Preferred Attributes:

• Experience in supporting top-level management
• Time management and problem-solving skills
• Proactive attitude and willingness to take initiative

Perks and Benefits:

• Opportunity to work closely with top leadership
• Exposure to strategic decision-making processes
• Professional development and learning opportunities
• Supportive and collaborative work environment
• Paid time off, leaves, and holiday benefits as per company policy