Executive Assistant

Location:

Working Hours:

Experience

Salary

About Us

My Digital Shelf is a leading platform in the B2B FMCG industry, specialising in high-impact conferences, summits, and media engagements across the UK, UAE, Europe, and North America. Our mission is to empower consumer goods brands with forward-thinking strategies through events, content, and digital engagement.

Executive Assistant

This is a high-visibility role supporting the Founder in day-to-day operations, calendar management, communication, and project execution. You'll help streamline workflows, ensure deadlines are met, and act as a trusted gatekeeper and problem-solver.

Key Responsibilities

• Calendar & Meeting Management

  : Organise schedules, book meetings across time zones, prepare agendas, and take meeting minutes

• Inbox & Communication Management

  : Draft, proofread, and manage key emails on behalf of the Founder

• Project Support

  : Assist in tracking progress of company initiatives, helping coordinate across teams (Marketing, Ops, Sponsors, Speakers)

• Research & Documentation

  : Conduct market research, create briefing notes, and prepare slide decks or reports as needed

• Travel Coordination

  : Manage travel bookings, itineraries, and logistics for domestic/international trips

• Event Coordination Support

  : Help with pre-event and post-event logistics including vendor follow-up, speaker scheduling, etc.

• Admin Support

  : Expense tracking, invoicing follow-ups, filing and general administrative tasks

What we're looking for

• 4+ years of experience as an Executive Assistant or in a similar operations role
• Exceptional written and verbal communication skills
• Strong organisational and multitasking abilities
• Excellent organizational and time management skills
• High level of discretion, professionalism, and attention to detail
• Comfortable with ambiguity and fast-paced environments
• Proficiency in Google Workspace, Zoom, Excel/Sheets, and Notion (or similar tools)
• Experience working with or supporting international stakeholders (preferred)
• Interest in media, events, retail or FMCG industries is a plus

Why join us

• Work directly with a global founder and leadership team
• High-growth, entrepreneurial environment
• Flexible work culture with exposure to exciting international events and networks
• Opportunity to grow into an operations and chief of staff-style role