Executive Assistant

Mevive International is a leader in processing and supply of Food Ingredients to Food Manufacturing & Horeca Industry. With over 2 decades of proven track record, Mevive International is growing and looking for exceptional talent who can contribute in line to the company's vision and mission.

We looking for efficient candidates for the below role,

Designation : Executive Assistant to the Director ( of Multiple Companies )

Role Task / Responsibilities

1. Extreme Calendar & Priority Management

• Manage rapidly changing schedules with last-minute adjustments
• Anticipate conflicts before they happen
• Adapt to shifting priorities multiple times a day
• Safeguard the executive’s time with firm boundary-setting

2. Sensitive Communication Handling

• Act as the “gatekeeper” and filter high-volume, high-pressure requests
• Draft critical communication on behalf of the executive
• Communicate assertively with senior leaders, clients, and stakeholders
• Maintain diplomacy during stressful or urgent interactions

3. Fast-Turnaround Meeting & Project Coordination

• Organize urgent meetings within short notice
• Prepare documents, presentations, and briefing materials quickly
• Track action items with zero slippage
• Coordinate with multiple teams simultaneously

4. Travel Planning with Rapid Changes

• Manage complex itineraries with last-minute changes
• Quickly resolve travel disruptions (flight delays, cancellations, etc.)
• Keep backup plans for every trip

5. High-Volume Administrative Support

• Process expenses, approvals, contracts, and documents at speed
• Maintain strict confidentiality under pressure
• Handle multiple parallel tasks without missing deadlines

6. Rapid Recruitment & Hiring Support

• Source, screen, and schedule candidates on tight timelines
• Manage high-volume interviews
• Close positions faster with tight follow-up

7. Efficient Onboarding & Compliance

• Ensure new hires are onboarded smoothly despite workload pressure
• Prepare paperwork and documentation quickly
• Coordinate induction sessions without errors

8. Employee Issue Handling

• Manage employee queries calmly despite a hectic work environment
• Serve as a neutral, trusted point of contact
• Reduce friction between departments by resolving issues quickly

9. Supporting Performance Culture

• Coordinate performance reviews and feedback cycles
• Track employee goals, KRAs, and deliverables
• Maintain HR records under strict timelines

10. Strategic & Executive-Level Support

• Act as an extension of the executive’s decision-making
• Provide quick research, data points, or summaries
• Monitor projects and ensure accountability across teams
• Proactively identify risks or bottlenecks

11. Crisis Management & Problem-Solving

• Handle unexpected challenges calmly
• Provide solutions without needing instruction
• Step in to support the executive during peak pressure

Key Tips

• A Proactive style, not reactive
• A decision-maker, not just a coordinator
• A problem-solver who anticipates needs
• A strategic partner, not just an admin
• A highly demanding work environment , where an 'average Joe' may quit in 10 days.

Job Location : Coimbatore, Tamilnadu.

Thanks & Regards

Vineesh Venugopal