Posted:2 weeks ago|
Platform:
On-site
Full Time
We are seeking a highly organized and proactive Personal Secretary / Executive Assistant to support the CEO in managing day-to-day priorities. The role involves handling the CEO’s office affairs—calendar, travel, meetings, and desk management—along with overseeing essential admin and staff coordination needs to ensure smooth functioning both at work and home.
Key Responsibilities
Manage CEO’s calendar, meetings, and communications with accuracy and discretion.
Organize travel, logistics, and itineraries (domestic & international).
Ensure CEO’s desk, documents, and presentations are prepared and updated.
Coordinate with teams, clients, vendors, and staff for smooth operations.
Oversee pantry and admin staff requirements to support daily needs.
Track tasks, follow-ups, and priorities to keep schedules on time.
Handle procurement, vendors, and small event arrangements when required.
Maintain strict confidentiality of sensitive information.
What We’re Looking For
Graduate with 3–6 years of experience as a Personal Secretary / Executive Assistant.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Tech-savvy with MS Office and digital scheduling/travel tools.
Professional, discreet, reliable, and adaptable to dynamic requirements.
Why Join Us
This role provides the opportunity to work closely with the CEO, contribute to high-level efficiency, and gain exposure across professional and personal management. Ideal for someone who thrives in a fast-paced environment and enjoys keeping things well-structured.
MahaVastu
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