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Executive Assistant

Executive Assistant

JoulestoWatts

6 - 11 years

8 - 15 Lacs

bengaluru

Posted:None| Platform:

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Skills Required

executive assistant program management travel management mom ea presentation calendar management stakeholder management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Executive Assistant

Key Responsibilities:

Administrative & Calendar Management

Manage and optimize complex calendars for senior executives, including scheduling meetings, appointments, and internal/external engagements.
Coordinate across departments to resolve scheduling conflicts and prioritize executive commitments.

Travel Management

Organize domestic and international travel, including flights, accommodation, visa processing, ground transportation, and travel itineraries.
Prepare and process travel expense reports in a timely manner.

Meeting Coordination & Documentation

Plan, schedule, and coordinate meetings, conferences, and events.
Prepare detailed
Minutes of Meetings (MoM)
and follow up on action items.
Ensure availability of required materials, including agendas, reports, and presentations.

Communication & Stakeholder Liaison

Serve as the point of contact between executives and internal/external stakeholders.
Handle confidential information with discretion and professionalism.
Draft and manage executive-level communications, emails, and correspondence.

Reporting & Presentation Support

Assist in the preparation of business reports, data analysis, dashboards, and executive presentations.
Work closely with cross-functional teams to gather and consolidate information for reports.

Operational Support

Support the executive in daily operations, including priority tracking, task management, and project coordination.
Maintain and update records, files, and contact databases.

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