Executive Assistant

Position Title:

Location:

Experience:

About the Role:

We are seeking an experienced and highly organized Executive Assistant

This role requires exceptional communication, time management, and problem-solving skills, along with the ability to build strong working relationships across all levels of the organization and with external stakeholders.

Key Responsibilities:

• Provide executive-level administrative support to

  4–5 senior leaders

  , including calendar management, meeting scheduling, and travel coordination.
• Efficiently manage

  complex and dynamic calendars

  , ensuring optimal scheduling and proactive resolution of conflicts.
• Handle

  travel and expense management

  , including visa processing, booking arrangements, detailed itinerary preparation, and timely submission of expense reports and timesheets.
• Manage

  meeting logistics

  —coordinating venues, materials, and technical setup for internal and external meetings, workshops, and conferences.
• Maintain and update

  client tracking databases

  , ensuring accurate and up-to-date information.
• Support leaders in

  personal marketing activities

  , coordinating with the marketing team to manage client outreach and branding initiatives.
• Prepare and edit

  presentations, reports, and research material

  for leadership use.
• Provide regular updates and summaries to leaders on meetings, travel, and upcoming commitments.
• Collaborate with and provide backup support to other Executive Assistants as needed.

Qualifications & Skills:

• Graduate or Postgraduate degree.

• 4–5 years of experience

  in administrative or executive assistant roles, preferably within a

  professional services or consulting environment

  .
• Strong proficiency in

  Microsoft Outlook, Word, Excel, and PowerPoint

  .
• Excellent

  written and verbal communication skills

  in English.
• Proven ability to handle

  multiple stakeholders

  , prioritize effectively, and meet deadlines in a high-demand environment.

Personal Attributes:

• Exceptional

  organizational and time management

  abilities.
• A proactive,

  “can-do” attitude

  with the willingness to take initiative.
• Strong attention to detail and commitment to quality.

• Dependable, professional, and self-motivated

  with a collaborative mindset.
• High degree of discretion, integrity, and emotional intelligence.
• Desire to

  learn, grow, and contribute

  to a dynamic work culture.