Executive Assistant

JD - Executive Assistant

Company:

Position Overview

Executive Assistant

Key Responsibilities

• Calendar & Meeting Management

  Handle executive calendars, organize meetings, set agendas, take minutes, and ensure timely follow-ups.

• Communication & Gatekeeping

  Serve as the primary contact—screen emails and calls, draft correspondence, and prioritize information flow to protect the executive’s time and focus.

• Travel & Logistics Coordination

  Manage both domestic and international travel planning—booking flights, accommodations, and organizing detailed itineraries.

• Document & Presentation Preparation

  Draft, format, and manage reports, presentations, memos, and internal/external communications.

• Stakeholder Liaison & Relationship Management

  Interface with internal teams, clients, and external partners—representing the executive with professionalism.

• Project & Event Support

  Assist in planning and executing projects and events, handling logistics, vendor coordination, and follow-up tasks.

• Expense & Office Administration

  Maintain filing systems, manage office supplies, process expenses, and support budget oversight when required.

• Research & Decision Support

  Conduct research, compile briefs, and prepare data summaries to support leadership decision-making.

• Confidentiality & Discretion

  Maintain the highest level of discretion in handling sensitive information and communications.

Required Skills & Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level executives.
  
• Exceptional organizational and time-management skills with the ability to multitask and meet tight deadlines.
  
• Strong written and verbal communication abilities.
  
• Proficiency in productivity software (e.g., Microsoft Office, Google Docs).
  
• Discretion, professionalism, and a proactive, anticipatory approach to support.
  
• Demonstrated ability to manage confidential and sensitive information with integrity.
  

Why This Role Stands Out

An Executive Assistant is far more than an administrator—they are a strategic pillar supporting seamless operations and executive effectiveness. This high-impact role demands autonomy, trustworthiness, and the ability to anticipate needs. You’ll elevate leadership performance and make a significant contribution to organizational success.